AP/AR Specialist - Administrative Assistant

ADP, Inc.; Meriden (CT); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Job summary

J&J Bros – A Carabetta Company in Meriden, CT is seeking a detail-oriented AP/AR Specialist to support accounts payable, accounts receivable, billing, bookkeeping, and day-to-day operations. The ideal candidate has experience with AP/AR and QuickBooks, strong accuracy, and the ability to manage financial records and multiple priorities in a fast-paced office. This is an in-person, full-time position.

Qualifications

• Experience in AP/AR and bookkeeping is required.
• Proficiency with QuickBooks is required.
• Strong attention to detail and accuracy is essential.

Responsibilities

• Process and maintain AP transactions (invoices, bills, vendor payments).
• Process and maintain AR transactions (customer invoices, payments, records).
• Enter and maintain financial data in QuickBooks.
• Prepare and code invoices; monitor receivables and follow up on past-due accounts.

Skills

Accounts Payable & Receivable

QuickBooks

Microsoft Excel

Attention to detail

Time management

Communication skills

Tools

QuickBooks (Desktop/Online)

MS Office Suite

Job description

AP/AR Specialist - Administrative Assistant

$26.00 To $32.00 Hourly

J&J Bros – A Carabetta Company is seeking a detail-oriented and organized AP/AR Specialistto join our team. This position will play an important role in supporting the company’s Accounts Payable, Accounts Receivable, billing, bookkeeping, and day-to-day operations.

The ideal candidate will have prior experience with AP/AR and QuickBooks, strong attention to detail, and the ability to manage financial records and multiple priorities in a fast-paced office environment. This is an in-person position based in Meriden, CT.

Responsibilities

Responsibilities include, but are not limited to:

• Process and maintain Accounts Payable (AP) transactions, including invoices, bills, and vendor payments
• Process and maintain Accounts Receivable (AR) transactions, including customer invoices, payments, and account records
• Enter and maintain accurate financial information in QuickBooks
• Prepare, review, and process invoices for accuracy and proper coding
• Monitor outstanding receivables and assist with follow-up on past-due accounts
• Reconcile vendor statements, customer accounts, and financial records
• Assist with monthly account reconciliations and financial reporting
• Maintain accurate and organized electronic and paper financial records
• Perform data entry with a high degree of accuracy
• Communicate with vendors and customers regarding invoices, payments, and account questions
• Assist with expense tracking, purchase orders, and other accounting-related documentation
• Maintain confidentiality of company, customer, vendor, and financial information
• Provide general administrative and accounting support to the office and management team
• Answer and direct phone calls and assist visitors as needed
• Perform other accounting and administrative duties as assigned

Qualifications

• Previous experience in Accounts Payable and Accounts Receivable is required
• QuickBooks experience is required
• Previous administrative, bookkeeping, or accounting office experience preferred
• Strong understanding of basic accounting principles and financial recordkeeping
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to work independently while also collaborating effectively with a team
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment
• Dependable, professional, and punctual

What We Offer

J&J Bros offers a competitive compensation and benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Opportunity to grow within the company

J&J Bros is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.