AP/AR Specialist

Express Employment Professionals - Cincinnati East; Oregon; On-site; USD 36,000 - 47,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Clackamas County, OR seeks an experienced AP/AR Specialist to manage day-to-day accounts payable and receivable for a growing specialty construction subcontractor, working closely with project managers, vendors, general contractors, and field staff.

The ideal candidate will be organized, detail-oriented, able to work independently, and proficient with construction accounting processes and Acumatica; experience with AIA pay applications and

Qualifications

• Minimum 2 years combined AP/AR experience in a deadline-driven setting.
• Construction industry experience required.
• Experience with Acumatica or other construction ERP software is a plus.
• Accurate data entry and 10-key skills.
• Associates degree or accounting coursework preferred.

Responsibilities

• Prepare monthly progress billings and pay apps in Acumatica.
• Apply cash receipts, manage AR aging, and follow up on past-due invoices.
• Process vendor invoices and reconcile accounts.
• Maintain vendor statements, set up new vendors, and collect W-9s.
• Assist with month-end close and 1099 preparation.

Skills

Attention to detail

Data entry

ERP software

Communication

Independent work

Education

Accounting coursework or associate degree

Tools

Acumatica

AIA G702/G703

Sage 300 CRE / Viewpoint Vista

Job description

AP/AR Specialist - 30 / hr

Location: Clackamas County, OR
Schedule: Monday–Friday, 7:30 AM–4:30 PM

We are seeking an experienced AP/AR Specialist to join a growing specialty construction subcontractor. This position will manage the day-to‑day accounts payable and accounts receivable cycle while working closely with project managers, vendors, general contractors, and field staff.

Job Description

The AP/AR Specialist will be responsible for managing daily payables and receivables using Acumatica, including progress billings, pay applications, invoice processing, cash receipts, vendor payments, and account reconciliations. This position requires someone who understands the unique billing requirements and deadlines of the construction industry and can accurately manage multiple projects and accounts at once.

The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced with construction accounting processes.

Responsibilities

• Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices in Acumatica.
• Assemble billing backup and respond to general contractor compliance requests, including lien releases and required project documentation.
• Apply cash receipts, maintain AR aging, and follow up on past-due invoices.
• Track retention receivables by project and pursue release at project closeout.
• File preliminary notices to protect lien rights.
• Enter material, freight, and installer invoices using the appropriate job and cost codes.
• Match material invoices to purchase orders and packing slips.
• Research and resolve pricing or quantity discrepancies with project managers, mills, and distributor representatives.
• Process invoices from installation subcontractors and verify required documentation is on file before payment.
• Prepare and process weekly check runs and ACH payments.
• Reconcile vendor statements and company credit card accounts.
• Collect and maintain receipts from field and office staff.
• Set up new vendors and collect W-9s and certificates of insurance.
• Assist with preparation of annual 1099s.
• Assist with month‑end close and account reconciliations.
• Cross-train to provide coverage for weekly certified payroll reporting.
• Maintain office and kitchen supply inventory.
• Perform additional administrative and accounting duties as assigned.

Experience & Qualifications

• Minimum of 2 years of combined Accounts Payable and Accounts Receivable experience required.
• Construction industry experience required.
• Experience working in a deadline-driven accounting or billing environment.
• Experience preparing AIA G702/G703 pay applications preferred.
• Accurate data entry and 10-key skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Clear written and verbal communication skills.
• Ability to communicate professionally with vendors, customers, general contractors, project managers, and field staff.
• Ability to work independently while contributing to a small team.
• ERP experience preferred but not required.
• Experience with Acumatica, Sage 300 CRE, Viewpoint Vista, Foundation, or similar construction ERP software is a plus.
• Accounting coursework or an associate degree is preferred.

Work Schedule

Monday: 7:30 AM – 4:30 PM
Tuesday: 7:30 AM – 4:30 PM
Wednesday: 7:30 AM – 4:30 PM
Thursday: 7:30 AM – 4:30 PM
Friday: 7:30 AM – 4:30 PM