AP/AR Clerk

Woodbridge Group; New Jersey; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Compensation & Benefits  

Defined Contribution Plan with company

Flexible Working Hours

Employee Assistance Program with free 

Continuous Learning Culture

Job summary

Woodbridge is seeking an Accounts Receivable / Accounts Payable (AR/AP) Specialist to support financial operations at the NJ facility. The role handles customer billing, vendor invoices, and ensures accurate, timely transactions aligned with plant operations.

Ideal candidates have 2–5 years of AR/AP experience in manufacturing, with ERP experience (JD Edwards or similar) and strong attention to detail, organization, and cross‑functional collaboration across Purchasing, Production, and Quality

Qualifications

• Associate or Bachelor's degree in Accounting or Finance is preferred.
• 2–5 years of AR/AP experience, preferably in manufacturing.
• ERP experience required (JD Edwards or similar).

Responsibilities

• Process customer billing based on shipments and purchase orders.
• Manage vendor invoices and perform 3-way match.
• Verify approvals and prepare weekly payment runs.
• Reconcile vendor statements and maintain vendor files.
• Support cost tracking for raw materials, WIP, and finished goods.

Skills

Attention to detail

Time management

Communication

Cross-functional collaboration

Analytical thinking

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

JD Edwards (JDE)

Job description

About the Role

The Accounts Receivable / Accounts Payable (AR/AP) Specialist supports the financial operations of the WITP NJ manufacturing facility. This role is responsible for processing customer billing, managing vendor invoices, and ensuring accurate and timely financial transactions in alignment with plant operations. This position plays a key role in supporting production-related accounting activities, ensuring proper cost tracking, inventory accuracy, and compliance with company policies, internal controls, and audit requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a fast‑paced manufacturing environment where priorities can shift based on production needs.

Benefits

• Competitive Compensation & Benefits Plan
• Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
• Flexible Working Hours
• Employee Assistance Program with free access to health and wellness coaches
• Continuous Learning Culture – We believe in Upskilling & Internal Promotions!

Responsibilities

Accounts Receivable (AR) – Customer Billing & Collections

• Prepare and issue customer invoices based on production shipments, packing slips, and customer purchase orders
• Ensure all billing is accurate, timely, and aligned with shipment documentation
• Monitor customer accounts and follow up on past due balances in coordination with corporate finance
• Apply customer payments and resolve unapplied cash items
• Maintain customer account records and resolve billing discrepancies
• Support AR aging reporting and month-end close activities
• Review, code, and process vendor invoices in accordance with company policy
• Perform 3‑way match (Purchase Order, Receiving, Invoice) for manufacturing purchases
• Verify approvals and ensure proper documentation before payment processing
• Prepare weekly payment runs (ACH, check, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor files, including W‑9s and compliance documentation
• Work closely with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving discrepancies
• Support inventory‑related cost tracking, including raw materials, WIP, and finished goods
• Assist in tracking and reviewing plant‑related costs such as:
• Scrap and rework
• Freight and logistics charges
• Tooling and maintenance expenses
• Ensure accurate cost allocation within ERP system for production reporting
• Support continuous improvement initiatives related to financial accuracy and process efficiency

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–5 years of AR/AP experience, preferably in a manufacturing or industrial environment
• ERP system experience required (JDE or similar manufacturing ERP preferred)
• Understanding of basic manufacturing cost flow (inventory, chemical receiving, purchase orders)
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle multiple deadlines in a fast‑paced environment
• Problem‑solving skills for resolving invoices and payment discrepancies
• Strong communication skills (internal teams and external vendors/customers)
• Team‑oriented mindset with ability to work cross‑functionally

EEO Statement

Woodbridge is committed to fostering a diverse workplace. We are an Equal Opportunity Employer and consider applicants without regard to race, colour, ancestry, creed, place of origin, sex, sexual orientation, age, marital status, family status, disability, or any other protected status. If you have any accommodation requirements, please let us know, and we will do our best to meet your needs in accordance with applicable local legislation.