Accounts Payable Assistant

Holtec International; Camden (NJ); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Paid time off

Education assistance

Job summary

Holtec International is seeking an Accounts Payable Assistant to support the Finance Department in Camden, NJ. This role involves reviewing invoices, matching them with purchase orders, and maintaining financial records. The ideal candidate will have experience in accounts payable and strong organizational skills.

The position offers hourly compensation ranging from $23 to $26 per hour, along with comprehensive benefits including medical, dental, vision coverage, and a flexible work program where possible.

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Qualifications

• 1-3 years of accounts payable experience including purchase order matching.
• Excellent verbal and written communication skills.
• Ability to work effectively in a team-oriented environment.

Responsibilities

• Review vendor invoices for accuracy.
• Match invoices to purchase orders.
• Identify and correct invoice discrepancies.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

High school diploma

Tools

ERP systems

Accounting software

Job description

The Accounts Payable Assistant supports the Finance Department by ensuring accurate and timely processing of invoices, maintaining financial records, and supporting vendor communications. This role is responsible for reviewing invoices, matching them to purchase orders, and resolving discrepancies to ensure compliance with company policies and procedures. The ideal candidate brings strong attention to detail, organizational skills, and the ability to collaborate effectively within a team-oriented environment.

Location: Camden, NJ (Onsite)

Primary Responsibilities

• Review vendor invoices for accuracy, including line item charges, discounts, and freight costs
• Match invoices to purchase orders and ensure alignment with contract terms
• Identify and correct invoice discrepancies in accordance with company policies
• Schedule and process payments in a timely manner
• Research and resolve invoice issues and discrepancies with internal teams and vendors
• Communicate with vendors to respond to inquiries and provide updates
• Reconcile vendor statements and maintain accurate payment records
• Track and complete accounts payable transactions, ensuring documentation accuracy
• Maintain organized and accurate financial records related to accounts payable
• Support Finance and Accounting teams with additional tasks and projects as needed

Requirements

• High school diploma
• 1-3 years of accounts payable experience, including purchase order matching
• Strong attention to detail with a high level of accuracy
• Excellent verbal and written communication skills
• Strong organizational and problem-solving skills
• Ability to work effectively in a team-oriented environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with ERP systems or accounting software preferred
• Familiarity with invoice reconciliation systems and purchase order workflows preferred
• Experience working in a manufacturing or industrial environment preferred

Compensation

• Hourly compensation based on skills and experience ranging from $23/HR to $26/HR

Benefits

• Industry-leading medical, dental, and vision coverage with a generous employer premium contribution and Day1 eligibility!
• FLEX Program - Hybrid work opportunities available for eligible roles, where business needs and role requirements allow
• 401(k) retirement plan with up to a 5% company match and immediate vesting to support long-term financial security
• Paid time off and 11 paid holidays to support rest, balance, and recharge
• Wellness program offering rewards for participation in company-supported health initiatives
• Commuter benefits supporting mass transit and commuter parking options
• Company-paid life and AD&D insurance for added peace of mind
• Education assistance to support continued education and professional growth
• Employee support and voluntary benefits, including an Employee Assistance Program and optional coverage such as disability, legal, identity theft, and insurance programs
• Benefits eligibility and offerings may vary based on role, location, and employment status