Accountant

ACRA Aerospace; Anaheim (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

ACRA Aerospace in Anaheim, CA is seeking an Accountant to maintain AR records, manage AP duties, and support GAAP reporting. You will collaborate with the Controller and cross-functional teams to ensure accurate invoicing, timely payments, and robust internal controls.

Responsibilities include cash forecasting, month-end close, journal entries, 1099 preparation, and audit support. The ideal candidate has 3+ years AR, 1+ year AP in manufacturing, and strong Excel/ERP experience (Epicor preferred).

Qualifications

• 3+ years Accounts Receivable experience in a Manufacturing Environment
• 1+ year Accounts Payable experience in a Manufacturing Environment
• Basic understanding of US GAAP as related to AR and AP
• Experience in an ERP system; Epicor preferred
• MS Excel skills including V-lookups and pivot tables; ODBC a plus

Responsibilities

• Verify shipping paperwork and invoicing of shipments daily
• Distribute invoices to customers
• Retrieve payments from portals and apply in ERP daily
• Process ACH and wire payments and checks
• Cash position tracking and cash forecasting
• Mail checks to lock box
• Investigate invoicing/payment issues with customers and internal departments
• Process and track RMA credits with Quality and CS
• Maintain AR aging schedules and notify Controller of past due items
• Assist with AR month-end close and GL reconciliations
• Assist with tooling manifests and related charges
• Assist with termination claims with CS, Quoting, Cost Accounting
• Assist with AP daily processing and 3-way match
• Review PO invoices for proper coding and approvals
• Process vendor statements and vendor communications
• Prepare 1099 tax forms and support annual audit

Skills

Attention to Detail

Problem Solving

Communication

Organization

Teamwork

Education

Bachelor's Degree in Accounting

High School Diploma or GED

Tools

Epicor ERP

Excel

Crystal Reports

SQL Server Reporting Services

ODBC

Job description

The Accountant is responsible for fully maintaining accurate Accounts Receivable (AR) records as well as various Accounts Payable (AP) duties. Attention to Detail, Problem Solving ability and excellent Communication Skills allows this position to work with internal and external points of contact. The Accountant will support and improve the Policies, Procedures and Processes related to AR and AP, as well as usability of system applications and support users working with all levels of management and reporting to the Controller.

Key Responsibilities

Accounts Receivable:

• Verification of shipping paperwork and Invoicing of shipments daily
• Distribution of invoices to customers
• Retrieval of payments from various customer portals and processing/applying payments into the ERP system daily
• Processing incoming ACH and Wire payments and checks into the ERP system
• Cash Position tracking and cash forecasting
• Mailing received checks to the lock box
• Investigation and correction of various invoicing / payment issues working with Customers and Internal Departments
• Processing and Tracking RMA Credit Memos for returns working with Quality and Customer Service (CS) Departments
• Monitoring and maintaining AR Aging Schedules notifying Controller of all increases in past due receivables and other issues
• Assisting in determination of uncollectable accounts and Initiating write-off Approvals
• Assist with Month End processing responsible for AR journal entries, reports, and General Ledger Reconciliations
• Maintain a positive professional working relationship with Customers and Co-workers in all Departments
• Assist with Processing of tooling manifests and related documentation to collect Tooling, NRE, and Miscellaneous charges
• Assist with Processing of Termination Claims working with CS, Quoting, and Cost Accounting

Accounts Payable:

• Assist with Daily processing of Vendor Invoices into ERP System
• Assist with Understanding of Chart of Accounts and ability to assign proper account codes to invoices
• Assist with Review invoices and purchase order (PO) for proper coding, approvals, quantities and amounts
• Assist with Complete 3-way Match of invoices to receiving and purchasing documents
• Assist with Obtain Review and Approval of non PO related invoices
• Assist with Review employee expense reimbursements for account coding and approvals
• Assist with Review and coding of company credit cards matching to receipts and expense reports
• Assist with Maintaining Received not invoice report at acceptable levels
• Assist with Processing and Tracking Debit Memos for Returns to Vendors working with Quality and Purchasing Departments
• Assist with Investigation and correction of various invoicing, receiving, and payment issues working with Vendors and other Internal Departments
• Assist with Reconcile Vendor Statements
• Assist with Respond timely to Vendor emails and phone calls
• Assist with Monitoring and Maintaining AP Aging and Received not Invoiced Schedules notifying Controller of past due payments or other issues
• Assist with Process and disburse check runs
• Assist with Initiate ACH and Wire payments
• Assist with Posting outgoing Bank transactions
• Assist with Cash forecasting
• Assist with Preparation of 1099 tax forms
• Assist with Compiling and pulling data for the Annual Financial Audit
• Assist with Month End processing responsible for AP journal entries, reports, and General Ledger Reconciliations
• Maintain a positive professional working relationship with Vendors and Co-workers in all Departments

Accounting:

• Assist with maintaining prepaid expense schedules
• Assist with Fixed asset (Capital Project) tracking working with the Assistant Controller to maintain proper records
• Assist with other Month End processing journal entries (recurring), reports, and General Ledger Reconciliations
• Assist department with Document filing and system Organization
• Assisting with annual financial audit and tax reporting
• Assisting with Accounting projects and reporting working with others to achieve goals
• Upholding all Policies and Procedures
• Maintain a positive professional working relationship with Management and Co-workers in all Departments
• Complete accurate and timely system transactions
• Ensure proper filing and document retention
• Support and assist all Departments
• Maintain applicable metrics and KPI reports
• Participate in audit activities (annual GAAP financial, compliance, government)
• Perform specific projects and other duties as required

Experience/Education

• High School Diploma or GED required; Bachelors Degree in Accounting is a plus
• Minimum of 3 years of Accounts Receivable experience in a Manufacturing Environment
• Minimum of 1 year of Accounts Payable experience in a Manufacturing Environment
• Basic understanding of Accounting Principles and US GAAP as related to AR and AP
• Experience in an EPR systems; (Epicor) is a plus
• Working knowledge of Microsoft Office, including Excel V-lookups and pivot tables; ODBC is a plus
• Working knowledge of Crystal report writer or SQL Server reporting services preferred
• Must be organized and detail oriented with the ability to multi-task
• Ability to identify issues, makes decisions, and resolves problems
• Strong inter-personal communication skills
• Must work efficiently and effectively, both independently and as a team
• Must be able to react well under pressure and treat others with respect
• Ability to work occasional overtime and weekends
• Demonstrate reliability, good attendance and a great work ethic