AP/AR Clerk

Solutions Driven; Irvine (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Solutions Driven in Irvine, CA is seeking an AR/AP Clerk to handle invoices, postings, and collections with support for month-end closes. Role emphasizes accuracy, ERP usage, and collaboration with sales and vendors.

The ideal candidate has 3+ years in AR/AP, strong Excel skills, and experience in a distribution environment. On-site position with potential for growth into a supervisory path within accounting.

Qualifications

• 3+ years of accounts receivable and accounts payable experience
• ERP experience
• Detail oriented with strong organizational skills
• Excellent working knowledge and experience in Windows, Microsoft Office including Excel
• Clerk experience for a distribution company is a plus
• ERP experience
• 3+ years of accounts receivable and accounts payable experience

Responsibilities

• Process invoices through customer portals and review for accuracy
• Posting checks, wires and credit card transactions
• Email, call and follow up on past due invoices
• Verify validity of account discrepancies by obtaining information from sales and customers
• Report on past due customers’ aging
• Process customer open credit requests
• Provide statements of account to customers to expedite payment
• Collaborate with sales team on customer holds and order releases
• Process credit card payments (receipts)
• Review bank account transactions to post receipts in sales ledger
• Verify, code and post vendor bills; match bills against POs/receiving documents
• Communicate with vendors to answer questions and resolve issues
• Reconcile vendor statements and assist with month-end closing activities
• Code company credit transactions
• Match goods received to vendor bills
• Monitor accounting email inboxes for invoice inquiries
• Answer phones and update suppliers with payment updates
• Assist with other duties as needed

Skills

Customer relations

Vendor relations

Teamwork

Attention to detail

Excel proficiency

ERP experience

Accounts receivable/payable

Tools

ERP system

Job description

Solutions Driven is recruiting on behalf of a high value-add hardware distributor who has presence in Irvine, California.

This role is more weighted towards AP but we require some AR skillset as well.

Job Description

As a critical utility player, this role gives exposure to both accounts receivable and accounts payable clerk responsibilities. You will assist in posting invoices to customer online portals, collect receivables, and process credit card payments. You will also assist our A/P clerks with posting vendor bills and reconciling accounts. This candidate is a logical progression to clerk supervisor, in time.

Roles and Responsibilities

• Process invoices through customer portals and review for accuracy
• Posting checks, wires and credit card transactions
• Email, call and follow up on past due invoices
• Verify validity of account discrepancies by obtaining and investigating information from sales and from customers
• Report on past due customers’ aging
• Process customer open credit requests
• Provide statements of account to customers to expedite payment
• Collaborate with sales team with customer account holds and order releases
• Process credit card payments (receipts)
• Review company bank account transactions to post receipts in sales ledger, record other deposits in cashbook
• Verify, code and post vendor bills. Match bills against purchase orders/receiving documents.
• Communicate with vendors to answer questions, clarify terms and resolve issues.
• Review company bank account transactions to post disbursements in purchase ledger, record other credits in cashbook
• Reconcile vendor statements, investigate discrepancies, and assist with month-end closing activities.
• Code company credit transactions.
• Match goods received to corresponding vendor bill.
• Monitor accounting email inboxes/mailboxes, handling invoice inquiries.
• Answer phones and update suppliers/vendors with payment updates.
• Assist with other duties as needed.

Competencies/Qualifications

• Ability to create relationships with customers and vendors.
• Ability to work well in a team environment
• Detail oriented with strong organizational skills
• Excellent working knowledge and experience in Windows, Microsoft Office required, including Microsoft Word, Microsoft Outlook and especially Microsoft Excel
• ERP experience
• Clerk experience for a distribution company is a plus
• 3+ years of accounts receivable and accounts payable experience