AR Specialist

Roesseljoy; Town of Mansfield (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Roesseljoy in Town of Mansfield, NY is seeking an Accounts Receivable specialist to manage invoicing, billing cycles, and cash application. You will ensure accurate posting in the ERP system, monitor balances, and respond to inquiries from field staff and customers.

This role requires attention to detail and the ability to resolve discrepancies efficiently. The position supports month-end close and may involve helping with AP tasks as needed.

Qualifications

• Minimum of 2 years of accounting or AR experience preferred.
• Hospitality/food & beverage background is a plus.
• Strong written and verbal communication skills.
• Working knowledge of accounting principles, with emphasis on Accounts Receivable.
• Ability to analyze discrepancies and resolve issues efficiently.
• Comfortable working with ERP systems; Workday experience a plus.

Responsibilities

• Create, review, and post customer invoices accurately in the ERP system.
• Manage the full AR cycle, including billing, cash application, and account reconciliation.
• Apply customer payments (checks, ACH, and credit cards) and resolve discrepancies.
• Perform daily remote deposits and maintain accurate cash records.
• Monitor the AR inbox and respond to customer inquiries in a timely manner.
• Track outstanding balances and assist with collections efforts as needed.
• Prepare and distribute AR aging reports and other financial reports.
• Maintain accurate customer account records and documentation.
• Assist with month-end close activities related to AR.
• Support AP functions as needed, including invoice processing and payment preparation.
• Respond to internal inquiries, including field staff support.
• Perform other related duties as assigned.

Skills

Accounts Receivable experience

Attention to detail

Problem-solving

Communication skills

Education

Degree not required

Tools

Excel

Word

Outlook

Workday

Job description

• Create, review, and post customer invoices accurately in the ERP system
  
• Manage the full AR cycle, including billing, cash application, and account reconciliation
  
• Apply customer payments (checks, ACH, and credit cards) and resolve discrepancies
  
• Perform daily remote deposits and maintain accurate cash records
  
• Monitor the AR inbox and respond to customer inquiries in a timely manner
  
• Track outstanding balances and assist with collections efforts as needed
  
• Prepare and distribute AR aging reports and other financial reports
  
• Maintain accurate customer account records and documentation
  

Additional Accounting & Administrative Support:

• Assist with month-end close activities related to AR
  
• Support AP functions as needed, including invoice processing and payment preparation
  
• Respond to internal inquiries, including field staff support
  
• Perform other related duties as assigned
  

Requirements

Requirements & Qualifications

• Minimum of 2 years of accounting or Accounts Receivable experience preferred, but not required
  
• Degree not required; candidates from a hospitality/food & beverage background are a plus
  
• Strong written and verbal communication skills
  
• Proficiency in Microsoft Excel, Word, and Outlook
  
• Working knowledge of accounting principles, with an emphasis on Accounts Receivable
  
• Strong attention to detail and organizational skills
  
• Ability to analyze discrepancies and resolve issues efficiently
  
• Comfortable working with ERP systems and accounting software (Workday experience a plus)
  
• Self-motivated with strong problem-solving abilities
  
• 3-5+ years preferred, comfortable owning AR independently
  
• Strong internal and external communication skills