AP/AR Clerk

Solutions Driven; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Solutions Driven is recruiting on behalf of a high value-add hardware distributor with operations in Irvine, CA. This role blends accounts receivable and accounts payable duties, including posting invoices, collecting receivables, processing payments, and assisting with vendor bills and month-end tasks.

The ideal candidate has 3+ years of AR/AP experience, ERP familiarity, and strong Excel skills. Distribution industry experience is a plus, offering room to grow into a clerk supervisor role.

Qualifications

• 3+ years of accounts receivable and accounts payable experience.
• Experience with ERP systems.
• Clerk experience in a distribution company is a plus.

Responsibilities

• Process invoices through portals and review for accuracy.
• Post vendor bills and reconcile accounts.
• Process credit card transactions and postings.
• Assist with month-end closing activities and aging reports.
• Communicate with vendors to resolve issues.
• Handle invoice inquiries and update suppliers.

Skills

Relationship building

Teamwork

Detail orientation

Organizational skills

ERP experience

Tools

Microsoft Excel

Windows OS

Microsoft Word

Microsoft Outlook

ERP systems

Job description

Solutions Driven is recruiting on behalf of a high value-add hardware distributor who has presence in Irvine, California.

This role is more weighted towards AP but we require some AR skillset as well.

Job Description

As a critical utility player, this role gives exposure to both accounts receivable and accounts payable clerk responsibilities. You will assist in posting invoices to customer online portals, collect receivables, and process credit card payments. You will also assist our A/P clerks with posting vendor bills and reconciling accounts. This candidate is a logical progression to clerk supervisor, in time.

Roles and Responsibilities

• Process invoices through customer portals and review for accuracy
• Posting checks, wires and credit card transactions
• Email, call and follow up on past due invoices
• Verify validity of account discrepancies by obtaining and investigating information from sales and from customers
• Report on past due customers’ aging
• Process customer open credit requests
• Provide statements of account to customers to expedite payment
• Collaborate with sales team with customer account holds and order releases
• Process credit card payments (receipts)
• Review company bank account transactions to post receipts in sales ledger, record other deposits in cashbook
• Verify, code and post vendor bills. Match bills against purchase orders/receiving documents.
• Communicate with vendors to answer questions, clarify terms and resolve issues.
• Review company bank account transactions to post disbursements in purchase ledger, record other credits in cashbook
• Reconcile vendor statements, investigate discrepancies, and assist with month-end closing activities.
• Code company credit transactions.
• Match goods received to corresponding vendor bill.
• Monitor accounting email inboxes/mailboxes, handling invoice inquiries.
• Answer phones and update suppliers/vendors with payment updates.
• Assist with other duties as needed.

Competencies/Qualifications

• Ability to create relationships with customers and vendors.
• Ability to work well in a team environment
• Detail oriented with strong organizational skills
• Excellent working knowledge and experience in Windows, Microsoft Office required, including Microsoft Word, Microsoft Outlook and especially Microsoft Excel
• ERP experience
• Clerk experience for a distribution company is a plus
• 3+ years of accounts receivable and accounts payable experience