Accounts Receivable / Accounts Payable Clerk

Palo Duro Hardwoods; Englewood (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

Palo Duro Hardwoods in Colorado is seeking a detail-oriented Accounts Receivable / Accounts Payable Clerk to support financial operations. This position involves managing AR and AP functions, ensuring accurate processing of financial transactions, and maintaining compliance with company policies.

The ideal candidate will have strong organizational skills, a background in accounting, and experience with relevant software such as Avalara and Microsoft products.

Qualifications

• High integrity and trustworthiness required.
• Minimum of 3 years of accounting experience.
• Experience with Avalara and ERP systems is required.

Responsibilities

• Prepare customer invoices according to procedures.
• Post and verify customer payments in the accounting system.
• Enter and verify AP invoices and process vendor payments.

Skills

Integrity and trustworthiness

Organizational skills

Attention to detail

Written and verbal communication

Data handling

Education

High school diploma or equivalent

Associate degree in Accounting

Tools

Avalara

Microsoft products

ERP systems

Job description

Accounts Receivable / Accounts Payable Clerk

About Us: Palo Duro Hardwoods, a family-oriented wholesale hardwood flooring company established in 1985, is dedicated to quality, integrity, and exceptional customer service. We take pride in our long-standing reputation within the industry and are looking for a detail-oriented Accounts Receivable / Accounts Payable (AR/AP) Clerk to join our Finance team.

Position Summary

The AR/AP Clerk plays a key role in supporting our financial operations by managing both accounts receivable and accounts payable functions. This position ensures that all financial transactions are processed accurately and efficiently, while maintaining compliance with company policies. The ideal candidate will be highly organized, analytical, and comfortable working both independently and collaboratively in a fast-paced environment.

Reports To: Accounting Manager

Key Responsibilities

• Accounts Receivable
  • Prepare and issue customer invoices in accordance with company procedures.
  • Post, verify, and record customer payments and transactions in the accounting system.
  • Manage the AR inbox daily and process customer statements monthly.
  • Research and resolve customer discrepancies and past-due balances in coordination with the Collections Manager.
  • Maintain accurate and up-to-date customer records, including changes to contact or billing information.
  • Reconcile accounts receivable with the Collections Manager on a regular basis (at least bi-monthly).
  • Process invoice corrections and manage bad debt write-offs as needed.
  • Update customer sales tax licenses in Avalara.
  • Prepare AR reports and account summaries as requested.
• Accounts Payable
  • Enter and verify AP invoices accurately and promptly.
  • Review and reconcile expense reports, American Express statements, and other financial records.
  • Process vendor payments, ensuring accuracy of federal ID numbers, purchase orders, and supporting documentation.
  • Maintain vendor files and resolve any discrepancies.
  • Support other AP functions as assigned.
  • Complete daily bank reconciliations.
  • Deliver monthly sales reports to the leadership team.
  • Assist with internal audits of AR and AP processes.
• Administrative Support
  • Order office supplies and maintain inventory as needed.
  • Distribute incoming mail and assist with document filing.
  • Support year-end file purging and setup of new records.
  • Enter data for annual inventory processes.

Qualifications

• Required Skills & Abilities
  • High degree of integrity and trustworthiness.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Ability to learn new software applications quickly.
• Education & Experience
  • High school diploma or equivalent required; associate degree in Accounting or related field preferred.
  • Minimum of 3 years of accounting experience required.
  • Experience with Avalara, Microsoft products, and ERP systems is required.
• Physical Requirements
  • Prolonged periods of sitting at a computer.
  • Ability to lift up to 15 pounds as needed.