AR Clerk

Continental Datalabel; Elgin (IL); On-site; USD 38,000 - 64,000; Full time

Job summary

Continental Datalabel in Elgin, IL is seeking a detail‑oriented finance clerk to post customer payments, verify lockbox transactions, and update receivables while maintaining accurate invoice records.

You will collaborate with sales and collections, follow deduction procedures, and prepare monthly reports to ensure cash flow integrity and confidentiality.

Responsibilities

• Post customer payments by recording cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lock box and local deposits.
• Update receivables by totaling unpaid invoices.
• Maintain records by scanning invoices, debits, and credits.
• Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service department and from customers.
• Resolve valid or authorized deductions by entering adjusting entries.
• Resolve invalid or unauthorized deductions by following pending deduction procedures.
• Resolve collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
• Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals and preparing report.
• Protect organization’s value by keeping information confidential.
• Conduct credit checks.
• Work with suppliers and various employees to resolve payment discrepancies including freight billing, payment inquiries, receiving documentation, and purchase orders.
• Enter accounts payable invoice batches into system.
• Identify, document, and notate discrepancies between purchase orders, receivers, and invoices for adjustment.
• Prepare invoices for entry, including three‑way match, coding, and copying purchase orders on partial deliveries.
• Process company’s incoming payments by creating invoices.
• Apply payments to customer accounts.
• Reconcile accounts.
• Follow up on overdue payments to maintain positive cash flow and accurate financial records.

Job description

• Post customer payments by recording cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions from lock box and local deposits.
• Update receivables by totaling unpaid invoices.
• Maintain records by scanning invoices, debits, and credits.
• Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service department and from customers.
• Resolve valid or authorized deductions by entering adjusting entries.
• Resolve invalid or unauthorized deductions by following pending deduction procedures.
• Resolve collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
• Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals and preparing report.
• Protect organization’s value by keeping information confidential.
• Conduct credit checks.
• Work with suppliers and various employees to resolve payment discrepancies including freight billing, payment inquiries, receiving documentation, and purchase orders.
• Enter accounts payable invoice batches into system.
• Identify, document, and notate discrepancies between purchase orders, receivers, and invoices for adjustment.
• Prepare invoices for entry, including three‑way match, coding, and copying purchase orders on partial deliveries.
• Process company’s incoming payments by creating invoices.
• Apply payments to customer accounts.
• Reconcile accounts.
• Follow up on overdue payments to maintain positive cash flow and accurate financial records.