Accounting Clerk I

Wildhorsepass; Chandler (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Wildhorsepass is seeking an Accounting Clerk to support accounts receivable and accounts payable, ensuring accurate processing of financial transactions in a fast-paced environment.

You will compile billing, apply payments, reconcile accounts, prepare reports, and maintain confidential records while working with cross-functional teams.

Strong attention to detail and clear communication are essential as you handle multi-tasking and support audits.

Responsibilities

• Accounts Receivable: Compile detailed billing information to issue customer invoices.
• AR: Apply customer payments to the appropriate accounts and resolve discrepancies.
• AR: Prepare and deposit weekly manual payments and generate weekly reports for accountants.
• Accounts Payable: Reconcile transactions by verifying entries and posting payments.
• AP: Maintain ledgers, reconcile vendor accounts, and manage documents.
• Financial records: Maintain confidential records and assist with audits.

Skills

Attention to detail

Communication skills

Multitasking

Job description

Overview

The Accounting Clerk is responsible for supporting the organization's accounts receivable and accounts payable functions. This role will ensure that financial transactions are processed accurately and in a timely manner. The position requires strong attention to detail, effective communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The accounting clerk will be responsible for compiling billing information, processing payments, reconciling accounts, and maintaining financial records.

Responsibilities

Accounts Receivable (AR)

• Compile detailed billing information to issue customer invoices.
• Apply customer payments to the appropriate accounts.
• Research and resolve payment discrepancies to maintain accurate records.
• Adjust accounts when required to correct billing or payment issues.
• Prepare and deposit weekly manual payments.
• Generate weekly reports for accountants to ensure financial accuracy.
• Maintain customer agreements for auditing purposes.

Revenue Reconciliation

• Ability to learn and understand different point‑of‑sales (POS) and its reporting of sales.
• Reconcile daily sales for discrepancies and/or cash shortages.
• Work with the different businesses to gather all documents to process a complete journal entry.
• Maintain records, assist with audit requests, compile an event's profit and loss reporting.

Accounts Payable (AP)

• Reconcile processed transactions by verifying entries and comparing system reports to actual balances.
• Charge expenses to appropriate accounts and cost centers by analyzing invoices and recording entries.
• Process vendor payments by scheduling checks, monitoring discount opportunities, verifying federal ID numbers, and resolving any discrepancies with purchase orders, contracts, invoices, or payments.
• Maintain accurate accounting ledgers by verifying and posting account transactions.
• Reconcile vendor accounts by reviewing monthly statements and related transactions.
• Maintain historical records by filing and archiving documents.
• Report sales tax by calculating requirements on paid invoices.
• Protect the organization's value by maintaining confidentiality of sensitive information.
• Participate in educational opportunities to keep up to date on accounting knowledge and best practices.