Accounts Receivable Assistant

Kids for the Future; Ankeny (IA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401k

Health insurance

Vision insurance

Paid time off

Disability insurance

Employee stock ownership plan

Paid holidays

Job summary

Kinzler Construction Services in Ankeny, IA is seeking an Accounts Receivable Assistant to support day-to-day AR and billing activities in a fast-paced construction services environment. You will focus on invoice processing, batch billing, documentation management, and customer account support.

Responsibilities include researching undeliverable emails, mailing invoices and statements, handling discounts, updating job numbers in DocuWare, and assisting with collections calls while maintaining

Qualifications

• Strong attention to detail when researching undeliverable emails and billing
• Strong organizational skills for exemption forms, scanned documents, lien waivers, and AR records
• Accounts receivable knowledge of invoicing processes, discount calculations, batch posting, and collections support
• Customer communication for collection calls, notice letters, and invoice questions
• Time management to balance daily, monthly, and recurring AR tasks
• Problem-solving to resolve billing discrepancies, missing information, and documentation issues
• Technical proficiency with Microsoft Dynamics, DocuWare, document scanning systems, and MS Office
• Confidentiality and professionalism handling sensitive financial data

Responsibilities

• Research and resolve undeliverable invoice emails
• Mail daily invoices and monthly customer statements
• Calculate and send invoice discounts as needed
• Update and correct missing job numbers in DocuWare for subcontracts
• Assist with collection calls on past-due accounts
• Support preparation and mailing of notice letters
• Complete batch billing and posting for specified billings
• Manage exemption forms, including filing, updating, and maintaining records
• Scan documents and distribute lien waivers
• Maintain accurate AR documentation and records
• Perform other AR and administrative duties as assigned

Skills

AR knowledge

Attention to detail

Organization

Customer communication

Time management

Problem solving

Confidentiality

Tools

Microsoft Dynamics

DocuWare

Microsoft Office

Job description

• Employee Type Non-Exempt - FT
• Required Degree NONE
• Manage Others No

Contact information

Description

Accounts Receivable Assistant

Kinzler Construction Services of Ankeny, IA is looking to hire an Accounts Receivable Assistant to support day-to-day AR and billing activities. This role focuses on invoice processing, batch billing, documentation management, and customer account support in a fast-paced construction services environment.

About Kinzler Construction Services

We are a family- and employee-owned subcontractor that installs insulation products into new-build residential, commercial, and agricultural projects. Founded in 1984, we went from a small, garage-based business to a leading provider of construction supplies and services with locations across America's heartland. We strive to build strong relationships with our customers and community in order to increase company value for our employee-owners. We do what we say and finish on time.

We have a long track record of hiring, promoting, and retaining exceptional team members who match our core values. A job in construction can be extremely rewarding! You play a role in building the stuff people depend on. Every day is something new, every job site brings different, interesting challenges. Using both your mind and your hands, you have the chance to learn new things every day and advance your career!

• Research and resolveundeliverable invoice emails
• Maildaily invoicesandmonthly customer statements
• Calculate and sendinvoice discountsas needed
• Update and correctmissing job numbersin DocuWare for subcontracts
• Assist withcollection callson past-due accounts (KW)
• Support preparation and mailing ofnotice letters(KW)
• Completebatch billing and postingfor:
• 012 Delivery Billing
• 020 Delivery Billing
• AZ Service & Install Billing
• Manageexemption forms, including filing, updating, and maintaining records
• Scan documents and distributelien waivers
• Maintain accurate, organized AR documentation and records
• Perform other AR and administrative duties as assigned
• 401k
• Health insurance
• Vision insurance
• Paid time off
• Disability insurance
• Employee stock ownership plan
• Paid holidays

Requirements

• Strong attention to detail— accurately researching undeliverable emails, identifying missing job numbers, and ensuring correct billing and documentation
• Strong organizational skills— managing exemption forms, scanned documents, lien waivers, and AR records
• Accounts receivable knowledge— understanding invoicing processes, discount calculations, batch posting, and collections support
• Customer communication skills— professional written and verbal communication for collection calls, notice letters, and invoice questions
• Time management and prioritization— balancing daily, monthly, and recurring AR tasks while meeting deadlines
• Problem-solving skills— resolving billing discrepancies, missing information, and documentation issues
• Technical proficiency— experience with Microsoft Dynamics (batch posting), DocuWare, document scanning systems, and Microsoft Office
• Confidentiality and professionalism — handling sensitive financial and customer information appropriately