AP Analyst II

gemairedistributors; Deerfield Beach (FL); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Gemaire Distributors is seeking an Accounts Payable Analyst II to process high-volume invoices and credits, ensuring accurate GL coding and timely approvals. You will coordinate with vendors and internal teams to resolve discrepancies and support month-end close.

The role requires 2–4 years in accounts payable, strong detail orientation, and proficiency with Microsoft Office. Hybrid work schedule available with office presence required two days per week.

Qualifications

• High School Diploma required.
• 2–4 years related Accounts Payable experience.
• Ability to multi-task in a fast-paced environment.
• Excellent customer service and detail orientation.
• Proficient in Microsoft Office Suite.

Responsibilities

• Process invoices and credits in high volume for multiple companies.
• Analyze invoices against purchase orders and approvals.
• Resolve discrepancies with vendors and internal teams.
• Reconcile vendor statements and ensure GL coding accuracy.
• Assist with weekly check runs and month-end close.
• Collaborate to improve the payables process and timelines.

Skills

Accounts payable

Multi-tasking

Customer service

Attention to detail

Microsoft Office

Education

High School Diploma

College degree preferred

Tools

EDI

Microsoft Office

Job description

Duties and Responsibilities

• Processing of invoices & credits (High volume) in both hard copy and EDI format for multiple companies.
• Analyze invoice to Purchase Order receipt.
• Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
• Process credits/debits from vendors as well as from other departments with the correct GL coding.
• Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
• Communicates with Manufacturers and internal customers regarding vendor accounts.
• Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
• Ability to recognize issues and immediately upscale any irregularities to the Management Team.
• Assist with Weekly check runs.
• Collaborate with internal teams to resolve issues and improve the overall payables process.
• Must be able to meet department deadlines, including month end closing.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• High School Diploma required
• Minimum of 2 to 4 years related experience in Accounts Payable preferred
• Ability to multi-task in a fast-paced work environment.
• Excellent customer service skills with ability to work independently or in a team.
• Strong attention to detail.
• Proficient in Microsoft Office Suite

Preferred Qualifications

• College Degree preferred.
• Prior experience using EDI is beneficial.

Education Requirements:

Minimum High School or GED College Degree preferred.

Years of Experience:

2 Years Minimum of 2 to 4 years related experience in Accounts Payable preferred

Work Schedule

Work Schedule Hybrid Schedule, working 2 days minimum at the office/branch a week.

Physical Demands Demand Frequency

Sedentary - Lifting 0-10 pounds Never

Light Lifting - 10-20 pounds Never

Moderate Lifting - 20 to 50 pounds Never

Heavy Lifting - 50 to 100 pounds Never

Pulling/Pushing, Carrying Never

Reaching or working above shoulder Never

Walking Occasional

Standing Occasional

Sitting Constant

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Desk Work/Computer use/Telephone use Constant

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

Other - Talk, Drive, visit customers etc. Occasional

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

The Accounts Payable Analyst II performs all administrative accounts payable functions involving routine calculations, verifications and the posting of invoices to process or compile financial data in compliance with Generally Accepted Accounting Principles (GAAP).