AP Analyst II

Gemaire Distributors; Deerfield Beach (FL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Tuition assistance

Health insurance

401(k) Plan

Employee Stock Purchase Plan

Disability insurance

Life insurance

Health Savings Account

Job summary

Gemaire Distributors, a Watsco, Inc. subsidiary and HVAC industry leader, seeks an Accounts Payable Analyst II to handle high-volume invoice processing, credits, and vendor communications. The role emphasizes accurate GL coding, timely approvals, and issue escalation.

Hybrid schedule with 2 days minimum in-office. The candidate will support close processes and collaborate with purchasing and field personnel to maintain vendor relationships and accurate financials.

Qualifications

• Requires 2–4 years of related Accounts Payable experience.
• Ability to multi-task in a fast-paced environment.
• Excellent customer service skills; works well independently or in a team.

Responsibilities

• Process high-volume invoices and credits (hard copy and EDI).
• Reconcile vendor statements and resolve discrepancies.
• Ensure proper GL coding and approvals for invoices and memos.
• Collaborate with internal teams to improve payables process.

Skills

Accounts Payable

Multi-tasking

Customer Service

Detail oriented

Microsoft Office

Education

High School Diploma

College Degree preferred

Tools

EDI (preferred)

Job description

Duties and Responsibilities

• Processing of invoices & credits (High volume) in both hard copy and EDI format for multiple companies.
• Analyze invoice to Purchase Order receipt.
• Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
• Process credits/debits from vendors as well as from other departments with the correct GL coding.
• Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
• Communicates with Manufacturers and internal customers regarding vendor accounts.
• Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
• Ability to recognize issues and immediately escalate any irregularities to the Management Team.
• Assist with Weekly check runs.
• Collaborate with internal teams to resolve issues and improve the overall payables process.
• Must be able to meet department deadlines, including month end closing.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• High School Diploma required
• Minimum of 2 to 4 years related experience in Accounts Payable preferred
• Ability to multi-task in a fast-paced work environment.
• Excellent customer service skills with ability to work independently or in a team.
• Strong attention to detail.
• Proficient in Microsoft Office Suite

Preferred Qualifications

• College Degree preferred.
• Prior experience using EDI is beneficial.

Education Requirements: Minimum High School or GED College Degree preferred.

Years of Experience: 2 Years Minimum of 2 to 4 years related experience in Accounts Payable preferred

Work Schedule

Work Schedule Hybrid Schedule, working 2 days minimum at the office/branch a week.

Physical Demands Demand Frequency

Sedentary – Lifting 0-10 pounds Never

Light Lifting – 10-20 pounds Never

Moderate Lifting – 20 to 50 pounds Never

Heavy Lifting – 50 to 100 pounds Never

Pulling/Pushing, Carrying Never

Reaching or working above shoulder Never

Walking Occasional

Standing Occasional

Sitting Constant

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Desk Work/Computer use/Telephone use Constant

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

Other – Talk, Drive, visit customers etc. Occasional

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

Qualifications

The Accounts Payable Analyst II performs all administrative accounts payable functions involving routine calculations, verifications and the posting of invoices to process or compile financial data in compliance with Generally Accepted Accounting Principles (GAAP).

About Us

Looking for a cool job? Join the HVAC industry leader!

Gemaire Distributors is a fully owned subsidiary of Watsco, Inc. (NYSE: WSO), the largest network of HVAC distribution businesses in the U.S. As one of Watsco's subsidiaries, Gemaire distributes top-quality HVAC/R equipment and supplies from more than 110 locations in 12 states including Florida, Georgia, North Carolina, South Carolina, Mississippi, Texas, Virginia, Alabama, Louisiana, California, Nevada and Arizona. Our customer-focused associates, vast inventory and technology initiatives allow us to provide our customers with best in class service.

As a member of the Gemaire team you will enjoy:

• Exciting opportunities with a company that is growing
• Great work hours! Standard business hours are Monday-Friday with occasional Saturdays
• Competitive pay
• Paid time off
• Tuition assistance
• Medical, dental, and vision insurance
• Life insurance coverage
• 401(k) Plan
• Employee Stock Purchase Plan
• Short Term/Long Term Disability
• Health Savings Account with employer contribution
• Employee Referral Program
• Employee Purchase Program