AP & Admin Finance Assistant to Support CFO

Aerolab; Jessup (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

Aerolab is seeking an Accounting Assistant to support the CFO with accounts payable, invoice processing, and documentation management. You will help ensure timely payments and support Finance and Operations with administrative tasks and vendor communications.

The ideal candidate is detail-oriented, tech-savvy, and knowledgeable in accounting basics, payments, and administrative operations to maintain accurate records and efficient workflows.

Qualifications

• Advanced knowledge of Excel and QuickBooks Online.
• Familiarity with Microsoft Word, Adobe Acrobat, Google GSuite.
• Strong understanding of accounting principles and best practices.
• Excellent problem-solving and research skills.
• Strong written and verbal communication skills.
• Commitment to accuracy and attention to detail.

Responsibilities

• Account Payable processing.
• Match and code invoices to purchase orders, receipts, and supporting documentation.
• Assist with weekly AP check runs.
• Establish and maintain a good working relationship with vendors, communicates via phone and email.
• Process sales and use tax returns.
• Perform related office tasks.
• Assist in providing general administrative support to other departments, including travel logistics, general office management, scheduling, meeting coordination, and document preparation.
• Perform other duties as assigned.

Skills

Excel proficiency

Accounting principles

Problem solving

Written and verbal communication

Attention to detail

Tools

QuickBooks Online

Microsoft Word

Adobe Acrobat

Google Workspace / G Suite

Job description

Aerolab is seeking an Accounting Assistant to support the CFO with accounts payable, invoice processing, and documentation management. You will help ensure timely payments and support Finance and Operations with administrative tasks and vendor communications.

The ideal candidate is detail-oriented, tech-savvy, and knowledgeable in accounting basics, payments, and administrative operations to maintain accurate records and efficient workflows.