Annual Giving & Special Projects Coordinator

Troy University; Troy, Northern (MI, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Troy University is seeking an Annual Giving & Special Projects Coordinator to support the university’s annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy, while also planning and executing special events that strengthen fundraising and donor engagement.

This position plays a key role in advancing the office’s vision to enhance alumni engagement with the university, deans, and faculty, and serves as a consistent point of connection between alumni,

Qualifications

• Bachelor’s degree in a related field.
• 1–3 years of experience in fundraising, donor relations, events, or customer services.
• Excellent written and verbal communication skills.
• Strong organizational skills and an ability to prioritize.
• Ability to interact with a wide variety of constituents.
• Excellent computer skills.

Responsibilities

• Coordinate the annual giving gift pipeline and donor stewardship.
• Support annual giving appeals strategy, including direct mail, email, crowdfunding and digital campaigns.
• Draft and coordinate donor communications and stewardship materials.
• Monitor annual giving metrics and prepare progress reports.
• Plan, coordinate, and execute special events related to fundraising and donor engagement.
• Collaborate with deans, faculty, and campus partners to connect alumni with the university’s academic mission.
• Ensure accurate gift processing and data integrity with advancement services.
• Develop relationships with academic units to align giving opportunities with institutional goals.

Skills

Communication skills

Organizational skills

Interpersonal skills

Computer skills

Education

Bachelor’s degree in a related field

Job description

Annual Giving & Special Projects Coordinator

Position Title Annual Giving & Special Projects Coordinator

Position Type

Department

Department Annual Giving

Division

Division Chancellor's Office

Campus

Campus Troy

Work Status

Work Status Full-Time (FT)

Temporary

Temporary No

Location

Location Troy - T01

Job Summary

The Annual Giving & Special Projects Coordinator position supports the university’s annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy, while also planning and executing special events that strengthen fundraising and donor engagement. This position plays a key role in advancing the office’s vision to enhance alumni engagement with the university, deans, and faculty, and serves as a consistent point of connection between alumni, academic leadership, and the broader campus community.

Essential Duties and Responsibilities

• Coordinate the annual giving gift pipeline, tracking prospects and donors through each stage of the solicitation and stewardship cycle
• Support the development and execution of annual giving appeals strategy, including direct mail, email, crowdfunding, and digital campaigns
• Draft and coordinate donor communications, acknowledgment letters, and stewardship materials
• Monitor annual giving metrics and prepare regular progress reports for office leadership
• Partner with the advancement services team to ensure accurate gift processing, data integrity, and donor records
• Plan, coordinate, and execute special events related to fundraising and donor engagement, including donor recognition events, giving day campaigns, and alumni engagement events
• Manage event logistics, including venue coordination, vendor relationships, budgets, invitations, and day‑of execution
• Collaborate with academic deans, faculty, and campus partners to plan events that connect alumni with the university’s academic mission
• Evaluate event outcomes and donor engagement impact, recommending improvements for future initiatives
• Develop and maintain strong working relationships with deans, faculty, and academic departments to identify engagement and giving opportunities
• Serve as a liaison between the annual giving program and academic units to align fundraising priorities with institutional goals
• Support broader advancement office initiatives and special projects as assigned

Minimum Qualifications

1. Bachelor’s degree in a related field
2. Minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields
3. Excellent written and verbal communication skills
4. Strong organizational skills and an ability to prioritize
5. Ability to interact with a wide variety of constituents
6. Excellent computer skills

Preferred Qualifications

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? Driving may be necessary but is not a primary responsibility

Work Hours

Monday-Friday
8am-5pm
Some evenings and weekends required

List any hazardous conditions or physical demands required by this position

N/A

Does this position have supervisory responsibility?

Last Day a Reference Provider Can Submit Reference

Supplemental Questions

• * How did you hear about this employment opportunity?
  • Troy University employment website (www.troyuniversityjobs.com)
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Social Media website
  • Indeed
  • Other employment website (please specify below)
  • Employee Referral (please specify below)
  • Local newspaper (please specify below)
  • Professional journal (please specify below)
  • Other source (please specify below)
• Please specify:

  (Open Ended Question)

• * Regarding your current employment status, please select one of the following:
  • Not a current Troy University employee
  • Current part-time Troy employee (including adjunct faculty)
  • Current full-time Troy employee - initial appraisal period complete
  • Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
• * Do you have a Bachelor's degree in a related field?
  • Yes
  • No
• * Do you have a minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3
• Unofficial Transcript 1
• Unofficial Transcript 2
• Unofficial Transcript 3

- Employment is contingent upon a satisfactory background check.
- Troy University is an Equal Employment Opportunity and Affirmative Action employer.
- Troy University participates in eVerify.