Animal Care Program Operations Manager

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 48,000 - 70,000; Full time

Job summary

University of Illinois at Urbana-Champaign is seeking an Office Manager for the Animal Care Program to support ACP, OARC, OVCRI, and IACUC. The role focuses on purchasing, payments, reimbursements, and essential administrative duties across seven ACP facilities on campus.

The Office Manager will manage vendor relationships, coordinate travel, handle front-office tasks, and assist with committee meeting coordination. On-site, with a 12-month civil service appointment and competitive salary.

Qualifications

• Requires a high school diploma or equivalent.
• Two years of work experience comparable to the third level of this series.
• Experience with iBuy, Banner, Outlook and Emburse preferred.

Responsibilities

• Coordinate purchasing, payments, and reimbursements for ACP facilities.
• Review and approve purchase invoices and resolve issues with vendors.
• Process transactions using Banner, iBuy, PCard, TCard, and Emburse.
• Obtain quotes and cost estimates to ensure best price.
• Maintain tracking spreadsheets and assist with reporting for the Assistant Director.

Skills

Microsoft Office Suite

Calendaring & Scheduling

Communications

Education

High school diploma or equivalent

Tools

Banner

iBuy

PCard/TCard processing

Emburse

Outlook

Job description

University of Illinois at Urbana-Champaign is seeking an Office Manager for the Animal Care Program to support ACP, OARC, OVCRI, and IACUC. The role focuses on purchasing, payments, reimbursements, and essential administrative duties across seven ACP facilities on campus.

The Office Manager will manage vendor relationships, coordinate travel, handle front-office tasks, and assist with committee meeting coordination. On-site, with a 12-month civil service appointment and competitive salary.