Anesthesiology Residency Programs Administrator

State University of New York at Buffalo; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

University at Buffalo Anesthesiology, Inc. is seeking an Assistant Training Program Administrator to support the Anesthesiology Residency Program at the Downtown Campus. You will coordinate recruitment, onboarding, schedules, evaluations, and program events, interacting with faculty, residents, medical students, and GME staff.

This role requires flexibility for after-hours work, proficiency with MedHub, and collaboration across departments to ensure smooth operations and compliance.

Qualifications

• Associates Degree or two years of full-time experience in a clinical or administrative setting.
• Skill in the use of word processing, slide presentations, report retrieval functions, etc.
• This position includes occasional non-standard (evening/weekend) work hours- flexible availability is necessary.
• Proficiency in the use of a residency credentialing system.
• Bachelor degree and three years of experience in a clinical or administrative setting.
• Proficiency in MEDHUB.

Responsibilities

• Coordinate administrative activities supporting the Anesthesiology Residency Program, including recruitment, applicant interviews, onboarding, orientations, graduation, and other program events.
• Maintain resident schedules, program records, evaluations, compliance documentation, and required data within MedHub and other institutional systems.
• Support compliance with ACGME, ABA, GME, University, FERPA, HIPAA, and departmental requirements and deadlines.
• Coordinate educational activities including didactics, Journal Club, Visiting Professor lectures, Town Halls, Mock Oral sessions, and other resident programming.
• Assist the Program Director and Training Program Administrator with residency recruitment, medical student engagement, Anesthesiology Interest Group activities, and departmental communications and media.
• Coordinate Residency Council activities and meetings, including meeting preparation, attendance, minutes, and follow-up.
• Collaborate with faculty, residents, medical students, and departmental and institutional partners to support the day-to-day operations and continued success of the residency program.
• Provide administrative and departmental coverage as needed, including responding to incoming telephone calls and assisting visitors.

Skills

Administrative experience

Residency program knowledge

MedHub familiarity

Office software

Education

Associate degree

Bachelor's degree (Preferred)

Tools

MedHub

Residency credentialing system

Job description

University at Buffalo Anesthesiology, Inc. is seeking an Assistant Training Program Administrator to support the Anesthesiology Residency Program at the Downtown Campus. You will coordinate recruitment, onboarding, schedules, evaluations, and program events, interacting with faculty, residents, medical students, and GME staff.

This role requires flexibility for after-hours work, proficiency with MedHub, and collaboration across departments to ensure smooth operations and compliance.