Assistant Training Program Administrator, Department of Anesthesiology

State University of New York at Buffalo; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

University at Buffalo Anesthesiology, Inc. is seeking an Assistant Training Program Administrator to support the Anesthesiology Residency Program at the Downtown Campus. You will coordinate recruitment, onboarding, schedules, evaluations, and program events, interacting with faculty, residents, medical students, and GME staff.

This role requires flexibility for after-hours work, proficiency with MedHub, and collaboration across departments to ensure smooth operations and compliance.

Qualifications

• Associates Degree or two years of full-time experience in a clinical or administrative setting.
• Skill in the use of word processing, slide presentations, report retrieval functions, etc.
• This position includes occasional non-standard (evening/weekend) work hours- flexible availability is necessary.
• Proficiency in the use of a residency credentialing system.
• Bachelor degree and three years of experience in a clinical or administrative setting.
• Proficiency in MEDHUB.

Responsibilities

• Coordinate administrative activities supporting the Anesthesiology Residency Program, including recruitment, applicant interviews, onboarding, orientations, graduation, and other program events.
• Maintain resident schedules, program records, evaluations, compliance documentation, and required data within MedHub and other institutional systems.
• Support compliance with ACGME, ABA, GME, University, FERPA, HIPAA, and departmental requirements and deadlines.
• Coordinate educational activities including didactics, Journal Club, Visiting Professor lectures, Town Halls, Mock Oral sessions, and other resident programming.
• Assist the Program Director and Training Program Administrator with residency recruitment, medical student engagement, Anesthesiology Interest Group activities, and departmental communications and media.
• Coordinate Residency Council activities and meetings, including meeting preparation, attendance, minutes, and follow-up.
• Collaborate with faculty, residents, medical students, and departmental and institutional partners to support the day-to-day operations and continued success of the residency program.
• Provide administrative and departmental coverage as needed, including responding to incoming telephone calls and assisting visitors.

Skills

Administrative experience

Residency program knowledge

MedHub familiarity

Office software

Education

Associate degree

Bachelor's degree (Preferred)

Tools

MedHub

Residency credentialing system

Job description

Assistant Training Program Administrator, Department of Anesthesiology

Position Title Assistant Training Program Administrator, Department of Anesthesiology

The Department of Anesthesiology at the Jacobs School of Medicine and Biomedical Sciences invites applicants to apply for the position of Assistant Training Program Administrator for the Anesthesiology Residency Program.

This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc., a New York not-for-profit university faculty practice corporation.

This is not a New York State or University at Buffalo employment position. Employment benefits and policies are provided through University at Buffalo Anesthesiology, Inc. and differ from those available to University at Buffalo/ SUNY employees.

The successful candidate will work closely with University at Buffalo faculty, residents, medical students, Graduate Medical Education ( GME ), and departmental staff in support of the Anesthesiology Residency Program. Employment benefits and policies associated with this position are provided through the affiliated employer and differ from those offered to University at Buffalo/ SUNY employees.

In this position, you will:

• Coordinate administrative activities supporting the Anesthesiology Residency Program, including recruitment, applicant interviews, onboarding, orientations, graduation, and other program events.
• Maintain resident schedules, program records, evaluations, compliance documentation, and required data within MedHub and other institutional systems.
• Support compliance with ACGME , ABA , GME , University, FERPA , HIPAA , and departmental requirements and deadlines.
• Coordinate educational activities including didactics, Journal Club, Visiting Professor lectures, Town Halls, Mock Oral sessions, and other resident programming.
• Assist the Program Director and Training Program Administrator with residency recruitment, medical student engagement, Anesthesiology Interest Group activities, and departmental communications and media.
• Coordinate Residency Council activities and meetings, including meeting preparation, attendance, minutes, and follow-up.
• Collaborate with faculty, residents, medical students, and departmental and institutional partners to support the day-to-day operations and continued success of the residency program.
• Provide administrative and departmental coverage as needed, including responding to incoming telephone calls and assisting visitors.

Our University Affiliation

University at Buffalo Anesthesiology, Inc. proudly supports the academic and educational mission of the University at Buffalo and its Jacobs School of Medicine and Biomedical Sciences.

The University at Buffalo is a flagship of the State University of New York system and a premier, research-intensive public university recognized for academic excellence, research, and its impact locally and globally. Through its university affiliation, this position offers the opportunity to work within a collaborative academic medicine environment supporting faculty, residents, fellows, and medical students.

Minimum Qualifications

• Associates Degree or two (2) years of full-time experience in a clinical or administrative setting.
• Skill in the use of word processing, slide presentations, report retrieval functions, etc.
• This position includes occasional non-standard (evening/weekend) work hours- flexible availability is necessary.
• Proficiency in the use of a residency credentialing system.

Preferred Qualifications

• Bachelor degree and three (3) years of experience in a clinical or administrative setting.
• Proficiency in the use of MEDHUB .
• Experience in Graduate Medical Education ( GME ) of one (1) year.

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

0.00

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

Downtown Campus

Contact Information

Contact's Name

Samantha Gray

Contact's Pronouns

She/Her

Contact's Email

[e-mail]

Contact's Phone

716-829-6102

Posting Dates

Posted

09/01/2026

References

Number of References Required

3

Is a background check required for this posting?

No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No
• * Do you meet at least one of the following minimum qualifications?
  • Associate degree or higher
  • At least two years of full-time experience in a clinical or administrative setting
  • Neither of the above
• * This position occasionally requires work outside standard business hours, including evenings and/or weekends, for program events and activities. Are you able to meet this requirement?
  • yes
  • No
• * If you have experience with MedHub or another residency/fellowship management, credentialing, or similar administrative system, please list the system(s) you have used.

  (Open Ended Question)

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].