Analyst - Sandy Grant Management & Insurance

OFFICE OF MANAGEMENT & BUDGET; New York (NY); Hybrid; USD 61,000 - 87,000; Full time

Job summary

The Office of Management & Budget (OMB) in New York City seeks a Budget Analyst to support FEMA disaster recovery grants. The role emphasizes grants management, cost tracking, and cross-agency collaboration to ensure compliant reimbursements and accurate reporting.

Hybrid work with in-person days at 255 Greenwich Street. Requires a public administration or related degree, and relevant experience in budgetary planning or grants management. A cover letter is required for consideration.

Qualifications

• Strong analytical, organizational, and problem-solving skills.
• Strong interpersonal and relationship-building abilities.
• Outstanding written and spoken communications skills.
• Ability to work independently and in teams with deadlines.
• Ability to interpret complex federal grant requirements.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn new technology quickly.
• Interest in disaster recovery, emergency management, insurance, and flooding a plus.
• Experience with GIS, data management, or programming is a plus.

Responsibilities

• Familiarize with Stafford Act regulatory requirements and FEMA guidance.
• Lead development and delivery of FEMA Public Assistance grants with partners.
• Oversee a portfolio of FEMA grants and assist with reimbursements.
• Review updates and cost information to monitor progress toward recovery.
• Ensure expenditures comply with grant guidelines and map city costs to federal streams.
• Review contracts, invoices, and reconcile discrepancies.
• Work with City databases and FEMA Grants Portal.
• Support development of disaster-damaged asset databases and reporting.

Skills

Analytical skills

Interpersonal skills

Written and oral communication

Independent work

Grant/federal requirements

MS Office proficiency

GIS/data management

Programming knowledge

Education

Bachelor’s degree in public administration, business, finance, economics, data science, accounting or related subject

Master’s degree in public administration or related field

Tools

GIS software

FEMA Grants Portal

Job description

TASK FORCE: FEMA Disaster Recovery UNIT: Sandy Grant Management & Insurance JOB TITLE: One (1) Assistant Analyst / Analyst / Senior Analyst CONTROL CODE: BAW-27-05 SUMMARY: The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. Within OMB, the FEMA Disaster Recovery Task Force works with City, State, and federal agencies to help New York City recover from the lasting impacts of Hurricanes Sandy and Ida, COVID-19, and other federally declared disaster events. Within the FEMA Disaster Recovery Task Force, Sandy Grant Management & Insurance Unit is responsible for monitoring expenditures to ensure City outlays correspond to grant scope of work, as well as management of the City’s compliance with insurance requirements conditioned by the receipt of federal grant awards. It also responds to a variety of agency needs and emerging challenges such as risk management/modeling, and various programmatic issues. Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least three years.

JOB DESCRIPTION:

The duties of this position may include, but are not limited to, the following:

• Become familiar with the regulatory requirements for public assistance as defined in the Robert T. Stafford Act and of federal regulations, policies, and guidance documents that govern disaster recovery grant awards.
• Manage the development and delivery of FEMA Public Assistance grants in partnership with OMB staff, New York State, FEMA, and City agencies.
• Oversee a portfolio of City agencies’ FEMA grants, serving as the central point of contact for the agency, assisting with reimbursement processes and regulatory requirements.
• Review grant updates and project cost information to monitor progress towards full recovery.
• Monitor expenditures for compliance with grant guidelines and duly associate City costs with reimbursable federal grant streams.
• Review contracts and procurement materials, audit invoices and proofs of payment, identify and reconcile discrepancies.
• Display facility in working in our existing framework of databases and systems, including several City proprietary systems as well as FEMA’s Grants Portal.
• Obtain and display facility with FEMA insurance requirements and processes
• Assist in the development and maintenance of databases of the City’s disaster-damaged assets and other project information for internal and external reporting, including various mapping initiatives.
• Effectively work with multiple City agencies and across Task Forces within OMB to ensure all goals are met.
• Contribute to other projects on an ad hoc basis.

DESIRED QUALIFICATIONS:

• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills and the ability to develop and maintain working relationships.
• Outstanding written and spoken communications skills.
• Ability to work independently, calmly and proficiently, as a member of a team with moderate supervision and adhere to deadlines.
• Ability to interpret and understand complex federal requirements associated with grant awards.
• Must possess technical skills including a proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly.
• Interest in disaster recovery, emergency management, the built environment, insurance, and flooding a plus.
• Experience with GIS software, data management, and/or programming language is a plus.

REQUIREMENTS:

A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

• Assistant Analyst ($60,764+): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject with no or one year of full-time experience in budgetary planning/management, financial analysis, public policy analysis or a related field.
• Analyst ($77,327+): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject and a minimum of two years of full-time experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field, or a Master's degree in public administration, or a related field.
• Senior Analyst ($86,995): Bachelor's degree in public administration, business, finance, economics, data science, accounting or a related subject and a minimum of three years of full-time experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field, or a Master's degree in an above discipline or a related field, and one year of relevant experience.

The OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

This is a hybrid position with in-person days located at OMB’s offices at 255 Greenwich Street

BUDGET ANALYST (OMB) - 06088

Minimum Qualifications

1. A baccalaureate degree from an accredited college.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.