Senior Analyst - FEMA Grants Closeout

OFFICE OF MANAGEMENT & BUDGET; New York (NY); On-site; USD 78,000 - 96,000; Full time

Job summary

The FEMA Grants Closeout Unit within the FEMA Disaster Recovery Task Force under the NYC OMB manages formal reconciliation and programmatic closeout of FEMA grants. The Senior Analyst role supports closeouts, ensures compliance with federal regulations, and coordinates with City, State, and Federal agencies.

Requirements include a Bachelor’s (or Master’s) in a relevant field and 3+ years of related experience; term is grant funded for at least three years, with strong emphasis on regulatory

Qualifications

• Strong analytical, organizational, and problem‑solving skills with attention to detail.
• Strong written and spoken communications skills.
• Ability to work independently and meet deadlines.
• Ability to interpret complex federal grant requirements.

Responsibilities

• Familiarize with project closeout regulatory requirements (Stafford Act, 44 CFR).
• Assist in reconciliation of project closeouts and prepare closeout packages.
• Analyze financial and contract documentation for compliance.
• Utilize Grants Management System, Closeout Management System, and Document Management System.
• Assist in advancing closeouts through multi‑phase review for timely submission.
• Develop reports for team use and management.

Skills

Analytical thinking

Interpersonal skills

Communications (written & verbal)

Independent work

Work under pressure

Federal grant requirements

MS Office proficiency

QuickBase experience

Grant programs experience

Education

Bachelor's degree in Business/Finance/Economics/Accounting/Public Policy or related field

Master's degree in Business/Finance/Economics/Public Policy or related field

Tools

Microsoft Office

QuickBase

Job description

TASK FORCE: FEMA Disaster Recovery

UNIT: FEMA Grants Closeout

JOB TITLE: One (1) Senior Analyst

CONTROL CODE: BAW-27-02

SUMMARY:

The Mayor's Office of Management and Budget (OMB) is the New York City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor's expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

The FEMA Disaster Recovery Task Force, within the OMB-Managed Grants subdivision, works with City, State, and Federal agencies to help New York City recover from the lasting impacts of Hurricane Sandy, COVID-19, Tropical Storm Isaias, Tropical Storm Ida, and Tropical Storm Ophelia, as well as other federally declared disaster events. The team coordinates policy, monitors the budgets, and ensures compliance with applicable requirements for projects funded through the FEMA Public Assistance program. Additionally, the team works with various agencies to build the City’s capacity to prepare for and respond to future disasters.

The FEMA Grants Closeout Unit is responsible for managing the formal reconciliation and programmatic closeout of FEMA grants. Closeout is the final function in the FEMA grant process, and as such it is the final opportunity for the City to ensure full compliance with all regulations and full reconciliation of all costs incurred prior to submission to New York State and the Federal government.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least three years.

JOB DESCRIPTION:

• Become familiar with the regulatory requirements for project closeout as defined in applicable federal regulations such as the Robert T. Stafford Act, 44 CFR 206, and other relevant regulations.
• Obtain working knowledge of other (i.e., non-closeout) applicable Federal, State, and City rules and regulations.
• Assist in the reconciliation of project closeouts including preparation of closeout packages for submission to New York State and FEMA.
• Be able to analyze financial documentation, contract documentation, and other documents relevant to completing Closeout review to ensure local and federal compliance.
• Be able to utilize the Grants Management System, Closeout Management System, and Document Management System for financial information reviews, closeout tracking, and document review and uploads, as needed.
• Develop a working knowledge of the Closeout process and circumstances specific to New York City Hurricane Sandy closeouts.
• Assist in advancing project closeouts through the multi-phase review process to ensure timely submission to New York State and FEMA.
• Assist in responding to any formal and informal information requests from New York State and FEMA.
• Assist in developing reports for team use and in reporting to management.
• Effectively work with multiple City agencies and task forces within OMB to ensure all goals are met.
• Perform ad hoc tasks as necessary.

QUALIFICATIONS:

• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to maintain working relationships.
• Strong written and spoken communications skills.
• Ability to work independently as a self-motivator.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.
• Ability to interpret and understand complex federal requirements associated with grant awards.
• Must possess strong technical skills including proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly.
• Prior experience with QuickBase or similar data management.
• Prior experience working on City, State or Federal Grant programs.

REQUIREMENTS:

Senior Analyst ($86,995): Bachelor's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and a minimum of three years of full-time experience in budgetary planning/management, financial analysis, audit, compliance, accounting, public policy analysis/administration or a related field; or an awarded Master's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and one year of relevant experience.

BUDGET ANALYST (OMB) - 06088

Minimum Qualifications

1. A baccalaureate degree from an accredited college.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.