Deputy Assistant Director - Program and Process

OFFICE OF MANAGEMENT & BUDGET; New York (NY); On-site; USD 123,000 - 169,000; Full time

Job summary

The Mayor's Office of Management and Budget (OMB) seeks a Deputy Assistant Director to lead day-to-day oversight of FEMA disaster recovery grants related to storms Ida and Ophelia. The role collaborates with the FEMA Task Force, staff, and partner agencies to ensure timely reimbursement, compliance, and progress.

This grant-funded position emphasizes project management, training, and process improvements, with potential alignment to the Sandy team.

Qualifications

• Experience with FEMA Public Assistance Program and Grants Manager (Grants Portal) required.
• Experience managing complex projects.
• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to maintain working relationships.
• Strong written and spoken communications skills.
• Basic understanding of budgeting and accounting principles
• Ability to work independently as a self-motivator and to motivate others.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.

Responsibilities

• Oversee day-to-day project administration for Ida and Ophelia grants.
• Ensure compliance with Federal, State, and City rules and regulations.
• Collect and review project documentation and reimbursements.
• Identify programmatic issues and propose solutions.
• Provide training and knowledge sharing to staff on FEMA requirements.
• Report project status to upper management, DHSES, and FEMA.

Job description

TASK FORCE: FEMA Disaster Recovery

UNIT: Program and Process

JOB TITLE: One (1) Deputy Assistant Director

CONTROL CODE: BAW-27-04

SUMMARY:

The Mayor's Office of Management and Budget (OMB) is the New York City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor's expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

The FEMA Disaster Recovery Task Force, within the OMB-Managed Grants subdivision, works with City, State, and Federal agencies to help New York City recover from the lasting impacts of Hurricane Sandy, COVID-19, Tropical Storm Isaias, Tropical Storm Ida, and Tropical Storm Ophelia, as well as other federally declared disaster events. The team coordinates policy, monitors the budgets, and ensures compliance with applicable requirements for projects funded through the FEMA Public Assistance program. Additionally, the team works with various agencies to build the City’s capacity to prepare for and respond to future disasters.

This new position will be responsible for day-to-day programmatic oversight, in conjunction with the Assistant Director and existing team staff, of FEMA recovery grants related to Storms Ophelia and Ida. This includes project management, reimbursement claiming, compliance, and grant closeout. The new position will also provide support to the Sandy team by sharing expertise on certain processes, and wholly owning others.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least three years.

JOB DESCRIPTION

The duties of the position include the following:

• Project Administration
  • Develop and maintain knowledge of active Ida and Ophelia projects, across a variety of work types being implemented by numerous City agencies.
  • Obtain working knowledge of applicable Federal, State, and City rules and regulations. Interpret, monitor, and communicate changes to staff and partner agencies and task forces.
  • Collect and review documentation.
  • Identify and recommend solutions for various programmatic issues.
  • Contribute to and participate in training seminars on FEMA requirements to City agencies.
  • Take an active role in identifying opportunities to increase funding awards.
  • Ensure that claiming/reimbursement requests are proceeding in a timely manner.
  • Report on status of projects to upper management, DHSES, and FEMA including identifying risks to completion.
  • Represent OMB/NYC in meetings with external partners like New York State and FEMA.
  • Work with FEMA Task Force colleagues, other OMB Task Forces, and agencies to ensure projects are adequately progressing, properly budgeted and expenditures tracked, and all relevant FEMA policy and guidance is being followed.
• Team Supervision
  • Oversee a team of OMB staff that is tasked with day-to-day tracking of projects.
  • Work with other task force members to develop and provide trainings so staff are supported and have opportunity for professional development within the team.
  • Analyze the efficiency and effectiveness of task force procedures and develop recommendations for change.

QUALIFICATIONS

• Experience with the FEMA Public Assistance Program and Grants Manager (Grants Portal) required.
• Experience working with and managing complex projects.
• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to maintain working relationships.
• Strong written and spoken communications skills.
• Basic understanding of budgeting and accounting principles
• Ability to work independently as a self-motivator and to motivate others.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.
• Must possess strong technical skills including proficiency in Microsoft Office software (Excel, Word, PowerPoint) and the ability to learn new technology quickly.

REQUIREMENTS

Deputy Assistant Director ($145,807): Bachelor’s degree, preferably in public administration, business, finance, economics, data science, accounting or a related subject, and a minimum of four (4) years’ experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field or a Master’s degree, preferably in accounting, finance, public administration, public policy, or a related field, and a minimum of two (2) years of experience state grant management, financial analysis, budget planning/management; state budget analysis, or a related field.

BUDGET ANALYST (OMB)-MANAGERIA - 0608A

Minimum Qualifications

1. A baccalaureate degree from an accredited college.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.