Analyst - Administration & Process

OFFICE OF MANAGEMENT & BUDGET; New York (NY); Hybrid; USD 77,000 - 103,000; Full time

Job summary

The Office of Management and Budget (OMB) in New York City seeks an Analyst/Senior Analyst/Supervising Analyst to support FEMA Public Assistance grants and grant development for disaster recovery. You will work across City agencies, ensuring deadlines, maintaining records, and serving as a resource for federal reimbursement of costs.

Qualifications include a bachelor’s and 2+ years of budgetary analysis or related fields, with opportunity for advancement to senior levels.

Qualifications

• Experience with FEMA Public Assistance Program and Grants Manager preferred.
• Strong analytical, organizational and problem-solving abilities with attention to detail.
• Excellent interpersonal and written/spoken communication skills.
• Ability to work independently and motivate others.
• Ability to work under pressure and meet deadlines.
• Proficient in Microsoft Office and quick to learn new technology.

Responsibilities

• Develop FEMA Public Assistance grants using Grants Portal for multiple City agencies.
• Coordinate with City agencies and Task Forces to meet schedules and deadlines.
• Respond to formal and informal information requests from FEMA and NYS DHSES.
• Monitor grant expenditures and revenues for City agencies.
• Prepare reports on disaster recovery progress and expenditures.

Skills

Analytical skills

Organizational skills

Problem-solving

Interpersonal skills

Written & verbal communication

Independent work

Time management

MS Office proficiency

Education

Bachelor's degree

Master's degree

Tools

Grants Portal (Grants Manager)

Job description

TASK FORCE: OMB Managed Grants

UNIT: Administration & Process

JOB TITLE: One (1) Analyst / Senior Analyst / Supervising Analyst

CONTROL CODE: BAW-27-01

SUMMARY: The Mayor's Office of Management and Budget (OMB) is the New York City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor's expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. The OMB-Managed Grants Task Force works with city, state, and federal agencies to help New York City recover from the lasting impacts of Hurricane Sandy, COVID-19, Tropical Storm Isaias, Tropical Storm Ida, and Tropical Storm Ophelia, as well as other federally declared disaster events. Within the OMB-Managed Grants Task Force, the Administration & Process Team is responsible for managing the FEMA Public Assistance grant development process, overseeing compliance with grant development schedules and deadlines, maintaining grant records and documents, and serving as a point of contact and resource for City agencies pursuing federal reimbursement of costs for disaster recovery.

JOB DESCRIPTION: The duties of the position include the following:

• Develop FEMA Public Assistance grants utilizing Grants Portal (Grants Manager) for multiple City agencies for currently open federal disasters and future disaster declarations
• Work effectively with City agencies and OMB Task Forces to ensure grant development schedules, deadlines and goals are met.
• Respond to formal and informal project information requests from FEMA and NY State Dept. of Homeland Security and Emergency Services (DHSES)
• Monitor and track City agencies’ grant expenditures and revenues.
• Facilitate reporting to NY State DHSES and FEMA on the progress of disaster recovery construction projects, and grant expenditures.
• Contribute to other process improvements or special projects, as needed.

QUALIFICATIONS:

• Experience with the FEMA Public Assistance Program and Grants Manager (Grants Portal) strongly preferred.
• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to maintain working relationships.
• Strong written and spoken communications skills.
• Ability to work independently as a self-motivator and to motivate others.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.
• Must possess strong technical skills including proficiency in Microsoft Office software (Excel, Word, PowerPoint) and the ability to learn new technology quickly.

REQUIREMENTS: A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

Analyst ($77,327+): Bachelor’s degree and a minimum of two years of full-time experience in budgetary planning/management, financial analysis, public policy analysis, economics, finance, accounting, mathematics or a related field; or an awarded Master’s degree in Business, Public Policy Administration, Finance, Economics or a field related to the specific assignment.

Senior Analyst ($86,995+): Bachelor's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and a minimum of three years of full-time experience in budgetary planning/management, financial analysis, audit, compliance, accounting, public policy analysis/administration or a related field; or an awarded Master's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and one year of relevant experience.

Supervising Analyst ($98,302): Bachelor's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and a minimum of four years of full-time experience in budgetary planning/management, financial analysis, audit, compliance, accounting, public policy analysis/administration or a related field; or an awarded Master's degree in Business, Finance, Economics, Accounting, Public Policy Analysis/Administration or related field, and two years of relevant experience.

THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

This is a hybrid position with in-person days located at OMB’s offices at 255 Greenwich Street

BUDGET ANALYST (OMB) - 06088

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.