Analyst, Payroll Tax (Temporary)

Fanatics Inc.; Jacksonville, New York (FL, NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Fanatics Inc. in Jacksonville, FL is seeking a payroll tax specialist to support multi-state tax compliance and year-end processing in a fast-paced environment. The role emphasizes accuracy, timely filings, and collaboration with ADP SmartCompliance and HRIS/Payroll teams.

A self-starter with Excel expertise and an interest in using AI tools is ideal. The position reports to the Manager, Payroll Tax and involves staying current on federal, state, and local tax laws, resolving discrepancies, and

Qualifications

• 1–3 years of payroll tax experience, ideally multi-state, in a fast-paced environment.
• Exposure to year-end payroll tax processing, including W-2 and W-2c preparation.
• Experience with ADP SmartCompliance and payroll tax amendments preferred.
• Experience with Oracle HCM or a similar payroll system preferred.

Responsibilities

• Support payroll tax compliance across multiple states, localities, and FEINs.
• Process payroll tax amendments and respond to agency notices in a timely manner.
• Assist with year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution.
• Stay informed on federal, state, and local payroll tax laws and regulations, and flag changes to the team.
• Reconcile payroll tax liabilities, deposits, and filings across FEINs and jurisdictions.

Skills

Excel skills

AI tools

Analytical skills

Tools

ADP SmartCompliance

Oracle HCM

Job description

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.

The Role

Supports multi-state, multi-FEIN payroll tax operations in a fast-paced, high-volume environment, helping ensure accurate and timely tax filings, deposits, and reconciliations. Responsibilities include payroll tax compliance support, amendments, year-end processing, W-2/W-2c preparation, and audit support. Our ideal candidate is a self-starter and team player with solid Excel skills and an interest in using AI tools to improve accuracy and efficiency. This temporary role reports to the Manager, Payroll Tax.

What You’ll Do

• Support payroll tax compliance across multiple states, localities, and FEINs, helping ensure accurate and timely filings, deposits, and reconciliations
• Process payroll tax amendments and respond to agency notices in a timely manner, partnering with ADP SmartCompliance and the team as needed
• Assist with year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution
• Stay informed on federal, state, and local payroll tax laws and regulations, and flag changes to the team
• Reconcile payroll tax liabilities, deposits, and filings across FEINs and jurisdictions on a regular basis
• Partner with HRIS/Payroll teams on Oracle HCM to help ensure accurate tax setup and employee tax profiles
• Use Excel (VLOOKUP, pivot tables) to analyze payroll tax data, identify discrepancies, and support resolution
• Use AI tools to streamline payroll tax research, reconciliation, and reporting
• Manage multiple tasks and deadlines in a fast-paced, high-volume environment while maintaining accuracy
• Support internal and external payroll tax audits
• Communicate with internal stakeholders and external tax agencies/vendors to resolve payroll tax issues
• Research payroll tax discrepancies to identify root causes and elevate risks to the team
• Assist with special projects as assigned, such as tax jurisdiction setup, system testing, and process improvement
• Partner with ADP SmartCompliance to research, respond to, and resolve payroll tax agency notices and inquiries within required deadlines, ensuring accurate and efficient resolution

What We’re Looking For

• 1–3 years of payroll tax experience, ideally multi-state, in a fast-paced environment
• Exposure to year-end payroll tax processing, including W-2 and W-2c preparation
• Experience with ADP SmartCompliance and payroll tax amendments preferred
• Experience with Oracle HCM or a similar payroll system preferred
• Working knowledge of federal, state, and local payroll tax laws and regulations
• Intermediate to advanced Excel skills, including VLOOKUP and pivot tables
• Familiarity with or interest in using AI tools to support payroll tax analysis and efficiency
• Multi‑FEIN, M&A, or Canadian payroll tax experience a plus
• Strong analytical, problem‑solving, and organizational skills
• Ability to deliver results in a fast-paced environment with strong attention to detail
• Self‑motivated, able to work independently and learn quickly
• Strong verbal and written communication skills and ability to collaborate across teams and vendors
• Professional, dependable, and able to maintain confidential information
• APA Certification (CPP) is a plus

The salary range represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.For information about our benefits, please visit https://benefitsatfanatics.com/

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Fanatics Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.