ANALYST II

Caltrans; San Diego (CA); Hybrid; USD 67,000 - 84,000; Full time

Job summary

Caltrans in San Diego County seeks a Project Manager Assistant (PMA) to provide diverse support to Division Management and Project Managers. Responsibilities include document development, scheduling, budgeting, programming, and analytics across the District's Capital Program.

Eligibility may be determined by the ANALYST II exam score. The role requires a valid driver’s license and strong communication skills, with hybrid telework options and full-time employment.

Qualifications

• Possession of a valid driver’s license is required.
• Experience with professional written communication (emails, memos, reports).
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and SNAG It.

Responsibilities

• Support project managers in scope, scheduling, budgeting, programming and analytical activities.
• Monitor and analyze all project phases including PID, PA&ED, PS&E, R/W, and CON.
• Assist with documentation development and reporting for the district capital program.

Skills

Written communication

Verbal communication

Time management

Problem solving

Team coordination

Attention to detail

Tools

Microsoft Office Suite

Adobe Acrobat Pro

SNAG It

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Job Code #

JC-529939

Position #(s)

911-100-5393-004

Working Title

Project Manager Assistant (PMA)

Classification

ANALYST II

Salary

$6,031.00 - $7,547.00 A

Number of Positions

Multiple

Work Location

San Diego County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Department Website: www.dot.ca.gov
Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity
Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Under the direction of a Supervisor I, the Project Manager Assistant (PMA) provides support to Division Management and Project Managers (PM) in a broad range of document development, scope, scheduling, budgeting, programming, and analytical activities in the delivery of the District's Capital Program projects. Responsibilities includes monitoring, coordinating, managing, and analyzing all phases of a project including: Project Initiation Document (PID); Project Approval and Environmental Document (PA&ED); Plans, Specifications, and Estimates (PS&E); Right of Way Support and Capital (R/W), and Construction Support and Capital (CON).

Eligibility for hire may be determined by your score on the ANALYST II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

• Describe your experience with written communication in a professional setting. In your response, please address your involvement with emails and memos, contracts, reports, and materials prepared for presentations. How have you ensured clarity and effectiveness in your written work?
• Explain your experience with verbal communication, particularly in keeping your team informed and providing recommendations to internal and external customers. How do you tailor your communication style to different audiences and situations?
• Discuss your approach to managing time and handling conflicting priorities while performing multiple tasks in a dynamic environment. Include examples of time-management tools you have used and methods for tracking tasks to stay current and organized.
• Describe your proficiency with computer programs commonly used in the workplace. Specifically, detail your experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe Acrobat Pro, and SNAG It. How have these tools supported your productivity and effectiveness?
• Share your experience in problem solving and decision making. Address how you identify issues, evaluate options, collaborate with others to reach effective solutions, implement decisions, and assess results. What strategies have you found most effective in achieving positive outcomes?

Final Filing Date

9/4/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).