Timekeeping and Purchasing Liaison/Region Support

Caltrans: California Department of Transportation; Iowa (LA); On-site; USD 60,000 - 76,000; Full time

Job summary

A state transportation department in Louisiana is seeking an Analyst I to provide analytical and administrative support in timekeeping and purchasing. The role involves resolving payroll discrepancies, conducting independent research, and processing purchasing documents. Eligible candidates must demonstrate analytical skills and an understanding of timekeeping processes. This is a limited-term position with potential for extension or permanent placement, offering a collaborative team environment.

Qualifications

• Independent research of payroll issues required.
• Ability to analyze data and comprehend rules/regulations.
• Experience in purchasing and bid processing is helpful.

Responsibilities

• Provide analytical support for timekeeping and purchasing.
• Resolve payroll discrepancies and recommend corrections.
• Respond to inquiries regarding time discrepancies.

Skills

Analytical skills

Problem-solving

Attention to detail

Education

Eligibility based on classification title

Job description

Job Description and Duties

Under the supervision of a Staff Services Manager I (SSM1), the Analyst 1 will be the Timekeeping and Purchasing Liaison, providing analytical and administrative support for the Division of Maintenance. Duties require research, analysis, and the use of independent judgment and discretion to interpret data and apply statutes, regulations, and policies and procedures to specific situations. Incumbent is required to analyze issues and independently adopt effective course of action. Independent research of payroll issues; pull payroll reports; research, analyze and correct time entries daily; resolve payroll discrepancies; make recommendations to supervisors regarding necessary corrections to timekeeping based on leave balances and resolve all payroll and employee issues with Headquarters Human Resources. This position requires the ability to analyze data, comprehend rules and regulations, and implement the timekeeping computer program. The Analyst 1 will respond to telephone or counter inquiries from staff in resolving time discrepancies. The incumbent will also be responsible for purchasing by seeking bids and processing CPO and requisition documents in a timely fashion and reconcile CAL‑CARD by the 10th of each month. The incumbent participates in a healthy and cohesive team‑focused environment. This position is represented under collective bargaining.

Eligibility for hire may be determined by your score on the Analyst I exam. For those who do not have current eligibility and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please search by classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

Survey link: [https://forms.office.com/g/RyK102ty4G]

Video link: [https://youtu.be/oC9wIp8QalI]

Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool. The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

PARF#01-26-0003 / JC-506854

You will find additional information about the job in the Duty Statement.

Working Conditions

This is a Limited Term position which may be extended to 24 months or become permanent.

Position located at 6100 US-101 Eureka, CA

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• Analyst I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

This position may be extended, ended early, or become permanent. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation. Evaluation agencies include: NCES or AICE; please redact birthdates and Social Security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date to be considered. Dates printed on Mobile Bar Codes are not considered Postmark dates for timely filing.

Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility. SROA/Surplus candidates are given priority; others may be considered if no SROA or Surplus apply. Applicants must meet the Minimum Qualifications stated in the Classification Specification.

How To Apply: Complete Application Packages (including STD 678) and required documents. Applications may be submitted electronically through CalCareers.ca.gov. If submitting hard copy, include a completed application package. Address for mailing applications: Department of Transportation, Certification Services MS-90, P O Box 168036, Sacramento, CA 95816-8036. Address for drop-off: Department of Transportation, Caltrans DHR Contact, 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State holidays. Hours: 08:00 AM - 05:00 PM.

Required Application Package Documents: Current version of STD 678 or electronic State Employment Application; resume is optional. Applicants requiring reasonable accommodations should request them during scheduling. For questions about reasonable accommodations, contact the EEO officer listed in this posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, the following factors will provide the basis for competitively evaluating each candidate: Class C driver’s license is desirable due to travel.

Benefits

Benefits Summary for Civil Service Employees in the State of California. See the linked resources for details.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact: Kevin Hoang, [phone], [e-mail]

Hiring Unit Contact: Anita Trehearne, [phone], [e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. Questions regarding Reasonable Accommodations or Equal Employment Opportunity may be directed to the Department's EEO Office.

EEO Contact: Caltrans EEO Office, [phone], [e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely. For mailed or hand-delivered applications, include the Job Control number JC-506854, PARF# 01-26-0003, and title Analyst I on the STD 678 form. Electronic applications via CalCareers are highly recommended.

Applicants must include copies of degrees, transcripts, or licenses as applicable to meet minimum qualifications.

Note: Do not submit the Equal Employment Opportunity questionnaire with the STD 678. Do not include confidential information such as Social Security numbers, birth dates, driver’s license numbers, or LEAP status on submitted documents. The job application packet checklist is not required.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender identity, genetic information, marital status, medical condition, military status, national origin, political affiliation, race, religious creed, sex, and sexual orientation.

It is an objective of the State of California to achieve a drug-free workplace. Applicants will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law and Civil Service rules.