ANALYST II

State of California; San Diego (CA); Hybrid; USD 67,000 - 84,000; Full time

Job summary

State of California Department of Transportation is seeking a Project Manager Assistant (PMA) in San Diego to support Division Management and Project Managers in document development, scope, scheduling, budgeting, and analytics for the District's Capital Program projects.

You will monitor, coordinate, manage, and analyze all project phases including PID, PA&ED, PS&E, R/W, and CON, with potential telework and occasional travel as needed.

Qualifications

• Experience with written and oral communication in professional settings.
• Experience with project documentation and reports.
• Ability to manage multiple tasks in dynamic environments.
• Proficiency with Microsoft Office Suite and related tools.
• Strong analytical and coordination skills.

Responsibilities

• Provide support to Division Management and Project Managers in document development, scope, scheduling, budgeting, programming, and analysis.
• Monitor, coordinate, manage, and analyze all phases of a project: PID, PA&ED, PS&E, R/W, CON.
• Assist with scheduling and budgeting for District's Capital Program projects.

Skills

Document development

Scheduling

Budgeting

Programming

Analytical

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat Pro

SNAGIt

Job description

Project Manager Assistant (PMA)

Department of Transportation

JC-529939

Salary: $6,031.00 - $7,547.00 per Month

Final Filing Date: 9/4/2026

Job Description and Duties

Under the direction of a Supervisor I, the Project Manager Assistant (PMA) provides support to Division Management and Project Managers (PM) in a broad range of document development, scope, scheduling, budgeting, programming, and analytical activities in the delivery of the District's Capital Program projects.

Responsibilities includes monitoring, coordinating, managing, and analyzing all phases of a project including:

• Project Initiation Document (PID)
• Project Approval and Environmental Document (PA&ED)
• Plans, Specifications, and Estimates (PS&E)
• Right of Way Support and Capital (R/W)
• Construction Support and Capital (CON)

Working Conditions

Position located at 4050 Taylor St San Diego CA, San Diego County.

The base of operation is in the District office. While in the office setting, the incumbent may be working in a cubicle, in a climate-controlled environment with artificial lighting. Multi-floor buildings are equipped with elevators and stairs. However, due to periodic energy conservation requirements, the building temperature may fluctuate. May be required to travel.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Minimum Requirements

ANALYST II

Salary: $6,031.00 - $7,547.00

# of Positions: Multiple

Work Location: Hybrid

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

Statement of Qualifications (SOQ)

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

• Describe your experience with written communication in a professional setting. In your response, please address your involvement with emails and memos, contracts, reports, and materials prepared for presentations. How have you ensured clarity and effectiveness in your written work?
• Explain your experience with verbal communication, particularly in keeping your team informed and providing recommendations to internal and external customers. How do you tailor your communication style to different audiences and situations?
• Discuss your approach to managing time and handling conflicting priorities while performing multiple tasks in a dynamic environment. Include examples of time-management tools you have used and methods for tracking tasks to stay current and organized.
• Describe your proficiency with computer programs commonly used in the workplace. Specifically, detail your experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe Acrobat Pro, and SNAG It. How have these tools supported your productivity and effectiveness?
• Share your experience in problem solving and decision making. Address how you identify issues, evaluate options, collaborate with others to reach effective solutions, implement decisions, and assess results. What strategies have you found most effective in achieving positive outcomes?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.