ANALYST II

Caltrans; Oakland (CA); Hybrid; USD 67,000 - 87,000; Full time

Job summary

Caltrans in Alameda County is seeking a Program Budget Analyst to develop, monitor, and report on operating and highway maintenance budgets, ensuring compliance with state policies. The role requires collaboration with program managers, accounting, procurement, and headquarters budget offices to provide fiscal guidance and support resource management in a hybrid telework environment.

Applicants must submit a Statement of Qualifications (SOQ) and demonstrate experience with budget development,

Qualifications

• SOQ is required for application.
• Experience with budget development, monitoring, and reporting.
• Ability to track expenditures and communicate variances to management.
• Experience preparing recurring budget or expenditure reports.
• Ability to reconcile data from multiple sources.

Responsibilities

• Develop, monitor, and report on operating and highway maintenance budgets.
• Ensure compliance with state policies and provide fiscal guidance.
• Collaborate with program managers, accounting, procurement, and HQ budget offices.
• Support resource management and administrative coordination.

Skills

Budgeting

Budget reporting

Expenditure analysis

Variance analysis

Written communication

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #: JC-530871

Position #(s): 904-660-5393-XXX

Working Title: Program Budget Analyst

Classification: ANALYST II

$6,031.00 - $7,775.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: Multiple

Work Location: Alameda County

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Under the general direction of the Division's Budget Planning & Analytics Manager I, the Budget Analyst performs analytical, consultative, and technical budget functions in support of program operations. The incumbent is responsible for developing, monitoring, analyzing, and reporting on operating and highway maintenance budgets; ensuring compliance with State policies; and providing fiscal guidance to management. This position works closely with program managers, accounting, procurement, and headquarters budget offices to support effective resource management and decision-making. The incumbent ensures all activities comply with state and departmental policies, and collaborates with management and program staff to improve operational efficiency. This position plays a key role in supporting the Division's fiscal accountability, resource management, and administrative coordination.

PARF# 04-27-0411 / JC-530871

Eligibility for hire may be determined by your score on the Analyst II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

You will find additional information about the job in the Duty Statement.

Special Requirements

• Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than three pages in length, and 12-point Century Gothic font.

Analyst II – Budget Reporting & Expenditure Adjustments

• Describe your experience with budget development, monitoring, and reporting. Explain how you have tracked expenditures against an approved budget, identified variances, and communicated your findings to management.


• Describe a situation where you identified an expenditure that was incorrectly charged to a program, fund, or accounting code. What steps did you take to research the issue, determine the appropriate correction, process the adjustment, and prevent similar errors from occurring?


• Explain your experience preparing recurring budget or expenditure reports. What systems, databases, or analytical tools have you used, and how did you ensure the accuracy and reliability of the information presented to management?


• Describe a time when you identified a significant variance between budget and actual expenditures. How did you investigate the cause, what analysis did you perform, and what recommendations did you provide?


• Budget reporting often requires reconciling information from multiple sources. Describe a time when you had to reconcile conflicting financial or expenditure data. Explain how you identified the discrepancy and verified which information was accurate.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org . Please redact birthdates and social security numbers.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.