Accounts Payable Technician

Roanoke--chowan-Community-College; Ahoskie (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Roanoke--chowan-Community-College is seeking an Accounts Payable professional to handle voucher processing, documentation, and timely payments. This role emphasizes accuracy, policy compliance, and collaboration with department managers.

Responsibilities include invoice processing, discrepancy resolution, and 1099 preparation at year-end, with a focus on confidential handling of information and effective use of Excel and ERP systems within a college setting.

Qualifications

• Associates degree in accounting, business, or related field. A minimum of three years accounting/office experience; educational setting preferred.

Responsibilities

• Process vouchers and payments; ensure proper coding and signatures.
• Audit and file AP documentation; resolve invoice discrepancies.
• Prepare and process 1099s; assist with records retention and reports.
• Maintain organized AP files by funding source; monitor outstanding checks monthly.

Skills

Independent accounting duties

Problem solving

Excel & spreadsheets

Interpersonal skills

Confidentiality

Teamwork

Education

Associate’s degree in accounting or business

Tools

Ellucian Colleague ERP

Excel

Job description

Perform a variety of accounting duties with emphasis on accounts payable; exercise independent judgment in accordance with established policies, procedures, and/or government regulations ensuring all applicable deadlines are met; and payments are made on a timely basis; while assisting in other areas of the Business Office, as needed.Accounts Payable Duties:

Process voucher information for all checks. Assemble and audit payment documentation for vouchering. Ensure the proper account code, the proper documentation, and appropriate signatures are attached. Discuss discrepancies with appropriate department manager. Maintain files daily of all payment/voucher information separated by funds. Process all college checks (general expenses, travel, payroll, & student); post, print, and match check copies with proper documentation. Verify availability of funds. Upload checks that are ready to Positive Pay. Properly process the quarterly NC Sales and Use Tax report.

Responsible for accurate coding and timely processing of invoices. Investigate and resolve all discrepancies associated with the processing of invoices. Ensure all vendor invoices are filed with appropriate AP documentation, separated by funding source and check number for ease of access for business and audit purposes. Process all Financial Aid Student disbursements, DCA deposit checks, Nelnet deposit checks, petty cash deposit checks, and other Cashier check requests within a timely manner regarding state regulations. Monitor outstanding checks (excluding payroll) on a monthly y basis. Contact vendor, student, or employee to determine if check was lost or why it was not cashed. Issue affidavits as needed if a check needs to be replaced. Prepare void check request for approval. Responsible for 1099 processing and issuance to vendors at close of calendar year for tax purposes that meet federally regulated guidelines. Assist in records retention and disposal process for accounts payable; also responsible for the accurate filing of accounts payable files/reports.

Other Duties/Functions

• Attend training and conferences as necessary to remain current and as determined by the supervisor.
• Actively participate in staff development workshops, staff meetings and serve on various college committees as assigned.
• Maintain clean, organized work area at all times.
• Perform other duties as assigned by supervisor.

Knowledge, Specialized Skills and Abilities

• Ability to independently perform technical accounting duties.
• Excellent problem solving, organizational, oral and written communication skills, a positive attitude and the ability to deal with continual change.
• Ability to maintain confidentiality of sensitive personnel information.
• Demonstrate ability to work with various constituencies of the college community and a diversified population of students, faculty and staff.
• Proficiency using a personal computer with knowledge of Excel and other spreadsheets.
• Excellent interpersonal skills and an ability to work with teams.
• An understanding of and commitment to the mission, goals and objectives of the College.

Associate’s degree with major coursework in accounting, business, or a related field from a regionally accredited institution.Three years’ accounting and office experience; educational setting preferred; Ellucian Colleague ERP experience preferred.