Ambulatory Care Coordinator

CHRISTUS Children's; San Antonio (TX); On-site; USD 25,000 - 38,000; Full time

Job summary

CHRISTUS Children's in San Antonio, TX seeks an administrative assistant to perform complex duties for patients needing routine or urgent appointments, tests, and related services in ambulatory settings.

The role includes assessing patient needs—financial counseling, interpreter services, social services—and referring to the appropriate area. You will alert providers to emergent care needs and help maintain accurate records and billing information.

Qualifications

• High School Diploma or GED required.
• Proficient in software and computer systems.
• Knowledgeable of business office terminology / procedures.
• Ability to multi task and work under stressful situation.
• Effective written and verbal communication skills.
• 1+ year of customer service experience required.
• Experience with medical office terminology preferred.

Responsibilities

• Receives and directs phone calls from patients and physician offices.
• Schedules patients for treatment by multiple providers and treatment areas, and arranges a variety of associated tests and procedures according to established guidelines and specific criteria.
• Prioritizes appointments in a manner that fosters optimum patient care, efficient utilization of physician’s clinical staff, as well as equipment and facilities.
• Handles urgent patient care calls and may alert providers to emergent patient care symptoms and concerns.
• Schedules urgent care appointments as needed and directed by physician.
• Greets patients for scheduled and/or urgent care appointments and procedures.
• Confirms and verifies patient demographic and insurance information.
• Collect co-payments from patients upon arrival when applicable.
• Obtains signatures of consent from patient/guardian for treatment authorization and insurance/billing information.
• Collaborates with insurers to obtain patients’ prior-authorizations for procedures and tests as needed.
• Follows guidelines established by insurers to ensure that pre-authorization, pre-certification, and physician referrals for treatment are obtained prior to patient visits.
• Verifies eligibility for procedures or tests from various health care institutions.
• Reviews and audits billing discrepancy reports and researches errors for resolution.
• Maintains accurate and timely records, logs, charges, files, and other related information as required.
• Performs a variety of related administrative and clerical duties, such as retrieving files and other records, faxing, collating, data entry, and relaying messages to physicians, residents and staff.
• Prepares special reports or spreadsheets for physicians as requested.
• Complies with established departmental policies, procedures and objectives.
• Complies with all health and safety regulations and requirements.
• Contributes in maintaining a respectful environment of professionalism, tolerance, and acceptance toward all employees, patients and visitors.
• Performs other duties as required.

Skills

Customer service experience

Multitasking

Written and verbal communication

Software proficiency

Business office terminology

Education

High School Diploma or GED

Job description

CHRISTUS Children's in San Antonio, TX seeks an administrative assistant to perform complex duties for patients needing routine or urgent appointments, tests, and related services in ambulatory settings.

The role includes assessing patient needs—financial counseling, interpreter services, social services—and referring to the appropriate area. You will alert providers to emergent care needs and help maintain accurate records and billing information.