AM Senior Executive Assistant

Mindteck; Illinois; Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an AM Senior Executive Assistant to provide advanced administrative support. This role involves managing calendars, travel planning, and developing relationships across business units. The ideal candidate will bring extensive experience and strong organizational skills, contributing to the team's success in a dynamic environment.

Qualifications

• 3+ years of executive administrative experience preferred.
• Experience in managing sensitive and confidential information.

Responsibilities

• Provide advanced and diverse administrative support within Asset Management.
• Manage daily workflow of expected and unexpected requests.
• Engage with team members to advance best practices.

Skills

Organizational skills

Time-management

Project management

Excellent written communication

Excellent verbal communication

Attention to detail

Collaboration

Creativity

Flexibility

Teamwork

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

MS Teams

Job description

Title: AM Senior Executive Assistant
Asset Management Compliance, Risk and Business Operations – US Administration Team
LOCATION: 233 South Wacker Drive Chicago, IL 60606-6328
Duration: 12 months
This role require associates to work onsite Monday-Thursday with a WFH (Work-From-Home) option every Friday.


The Asset Management (AM) Senior Executive Assistant position in client Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
The Role
Provide advanced and diverse administrative support within Asset Management. This support will include:

• Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals
• Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness
• Communicate "on behalf of” at all levels both internally and externally
• Develop and maintain working relationships across business units to facilitate efficiency and problem solving
• Engage with team members to advance best practices and cross-train on new and existing tools

The Expertise and Skills You Bring
This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3+ years of executive administrative experience preferred.

• Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail
• Collaboration, creativity, flexibility, and teamwork in scheduling meetings
• Experience in managing sensitive and confidential information
• Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives
• Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills

Education
A bachelor's degree strongly preferred or related work experience.
Fidelity's hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates.






While others say it, we do it: we care. We have great people and we do great work. Just as importantly, we have great relationships with an impressive clientele. Over 1,000 talented, diverse, and career-minded professionals are carving out their role and experiencing a good mix of challenges and opportunities – and we're rooting for them along the way, every day. For more, click: https://www.mindteck.com/career/life-at-mindteck.html
Mindteck is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or any other trait protected by law.