Executive Assistant

Aston Carter; Northbrook (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Aston Carter is seeking an Executive Assistant to provide essential support to corporate leaders in Northbrook, IL. This hybrid position entails managing schedules, preparing presentations, and coordinating travel plans, requiring strong administrative skills and at least 4 years of relevant experience. Join a dynamic team that values efficiency and professionalism.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Short and long-term disability

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Qualifications

• 4+ years of recent experience as an Executive Assistant.
• Exceptional knowledge of office software (PowerPoint, Word, Excel).
• Highly proficient in invoice and PO processing.

Responsibilities

• Coordinate and manage schedules for corporate leaders.
• Build complex presentations and correspondence.
• Manage travel arrangements including flights and hotels.

Skills

Outlook calendar management

Scheduling

PowerPoint

Word

Excel

Video conferencing

Education

High school diploma or GED

Tools

Zoom

WebEx

Teams

Job description

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• 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant.
• Experience working with global teams and internal/external business partners.
• Exceptional Outlook calendar management and scheduling skills.
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems.
• Highly proficient in invoice/PO processing.
• Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
  
  

Qualifications

• High school diploma or GED required.
• 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant.
• Experience working with global teams and internal/external business partners.
• Exceptional Outlook calendar management and scheduling skills.
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems.
• Highly proficient in invoice/PO processing.
• Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
  
  

Job Description

The Executive Assistant plays a meaningful role on the team, providing dedicated support to executives and their functions. You will have exposure to high levels of the organization, partnering with other Executive Assistants and external stakeholders as part of your day-to-day responsibilities.

Responsibilities

• Coordinate and manage schedules for corporate leaders.
• Build and prepare correspondence and complex presentations.
• Develop databases and spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination.
• Prepare expense reports and manage department credit line for purchases.
• Apply and implement internal policies and provide training as needed.
• Support departmental projects and project manage/event coordinate departmental meetings and events, which may include in-person, virtual, or mixed formats.
  
  

Work Environment

The position requires working onsite from Monday to Thursday, with the flexibility to work from home on Fridays.

Typical working hours are Monday through Friday from 8 AM to 5 PM, with potential adjustments needed on some days.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Jun 24, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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