Executive Assistant

Addison Group; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

A fast-growing real estate organization in Chicago is seeking a dynamic Executive Assistant to support the President. The ideal candidate will excel in a fast-paced environment, manage tasks efficiently, and contribute to daily operations. This role emphasizes a collaborative team culture and offers a range of benefits including a quarterly bonus and opportunities for professional growth.

Benefits

Quarterly performance-based bonus eligibility

Medical, dental, and vision insurance

401(k) with company support

Paid time off

Company-sponsored events

Opportunity for growth

Qualifications

• Experience in a fast-paced, entrepreneurial environment.
• Ability to manage calendars and travel logistics.
• Comfortable working 100% onsite.

Responsibilities

• Manage executive’s inbox, calendar, and schedules.
• Coordinate complex travel arrangements.
• Maintain project management updates using Zoho CRM.

Skills

Excellent communication skills

Strong organizational skills

Proficiency with Google Workspace

Proactive mindset

Education

2-3 years of Executive Assistant experience

Job description

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Direct message the job poster from Addison Group

About Our Client:

Addison Group is hiring on behalf of our client, a fast-growing real estate organization based in Chicago. Known for its strong internal culture and tight-knit, collaborative team, this company places a high value on communication, camaraderie, and professional development. With impressive growth and low employee turnover, this is an exciting opportunity to join a high-energy team making an impact in the Chicago market.

Job Description:

We are looking for an energetic and highly organized Executive Assistant to support a busy, fast-moving company President. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to make a meaningful impact on daily operations. The ideal candidate will be proactive, confident, and able to work independently without needing constant direction.

Key Responsibilities:

• Manage and organize the executive’s inbox, calendar, and meeting schedule to ensure smooth daily operations.
• Coordinate complex travel arrangements and anticipate schedule adjustments as needed.
• Track ongoing initiatives and maintain project management updates using tools like Zoho CRM.
• Review meeting notes and ensure clear follow-ups and task completion.
• Act as the primary liaison between the executive and internal teams.
• Provide general administrative and office support, including maintaining supplies and handling incoming deliveries and mail.
• Keep the workspace organized, clean, and prepared for daily activities.
• Handle confidential information with the highest degree of professionalism and discretion.

Qualifications:

• 2–3 years of Executive Assistant or high-level administrative experience, preferably in a fast-paced, entrepreneurial environment.
• Proven experience managing calendars, scheduling, and travel logistics.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, etc.).
• Excellent communication skills and confidence to interact with executives and team members alike.
• A proactive mindset with the ability to anticipate needs and act without being told what to do.
• Strong organizational skills and attention to detail.
• Comfortable working 100% onsite, Monday through Friday.
• Schedule: Full-time, 9:00 AM – 5:00 PM
• Work Arrangement: 100% Onsite in Chicago, IL (Lincoln Park area)
• Dress Code: Business casual
• Collaborative and friendly team culture with a strong emphasis on work-life balance
• Quarterly performance-based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company support
• Paid time off and company-sponsored events
• Ample opportunity for growth as the company continues to expand

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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