Alumni Relations & Programs Coordinator

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Harvard Alumni Association seeks an Administrative Assistant to join the Alumni Clubs and Shared Interest Groups (SIGs) team. This full-time, non-exempt role serves as a key administrator reporting to the Assistant Director and supports a busy portfolio of alumni programs.

You will manage alumni data, coordinate events, and help with communications, newsletters, and surveys. The ideal candidate has strong detail orientation, excellent organization, and comfort working across campus

Qualifications

• At least one year of administrative support or project/program assistance.
• Impeccable attention to detail.
• Strong written, verbal and interpersonal skills.
• Willingness to work events on campus in Cambridge, MA.

Responsibilities

• Takes meeting notes for weekly team meetings and staff liaisons as needed.
• Follows procedures with high attention to detail and accuracy.
• Manages the front-line team mailbox and triages emails.
• Maintains organized records and documents.
• Staffs campus events and helps with alumni communications.
• Coordinates data updates and alumni list requests.
• Supports program and project tasks for clubs and SIGs (e.g., Meetups, SIG Showcase).
• Performs other duties as assigned.

Skills

Attention to detail

Problem solving

Communication skills

Interpersonal skills

Education

BA/BS degree

Tools

Microsoft Office

Zoom

Databases

Job description

The Harvard Alumni Association seeks an Administrative Assistant to join the Alumni Clubs and Shared Interest Groups (SIGs) team. This full-time, non-exempt role serves as a key administrator reporting to the Assistant Director and supports a busy portfolio of alumni programs.

You will manage alumni data, coordinate events, and help with communications, newsletters, and surveys. The ideal candidate has strong detail orientation, excellent organization, and comfort working across campus