Alumni Relations Operations & Events Coordinator

Bowdoin College; Brunswick (ME); On-site; USD 45,000 - 60,000; Full time

Job summary

Bowdoin College's Office of Alumni Relations seeks a Department Coordinator II to support the department's administrative needs, track budgets in Workday, and coordinate alumni volunteers during events like Homecoming and Reunion Weekend.

You will manage records, prepare data reports in Excel, and serve as a front-desk liaison with external stakeholders under the Vice President's direction, while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or GED required.
• Associates or Bachelor's degree preferred.
• Two+ years of office experience with related duties.
• Experience with Workday and alumni databases is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Assist in budget management, including monitoring expenses and reconciling accounts.
• Maintain departmental records and pull data exports into Excel.
• Manage mailings to volunteers and correspondence with alumni volunteers.
• Greet visitors and answer the alumni phone line during signature events.
• Conduct research to support departmental initiatives and decision-making.
• Coordinate departmental events and special projects.
• Perform other duties and special projects as assigned.

Skills

Customer service

Interpersonal communication

Organizational skills

Multitasking

Problem solving

Discretion and confidentiality

Teamwork

Attention to detail

Education

High school diploma or GED

Associates or Bachelors degree

Tools

Workday

Raiser's Edge NXT

Excel

Database management

Job description

Bowdoin College's Office of Alumni Relations seeks a Department Coordinator II to support the department's administrative needs, track budgets in Workday, and coordinate alumni volunteers during events like Homecoming and Reunion Weekend.

You will manage records, prepare data reports in Excel, and serve as a front-desk liaison with external stakeholders under the Vice President's direction, while maintaining confidentiality and professionalism.