Alumni Relations Administrative Assistant

Saginaw Valley State University; Lexington (MA); On-site; USD 24,000 - 34,000; Part time

Job summary

Saginaw Valley State University is seeking an Administrative Secretary to provide administrative and clerical support to the Executive Director of Alumni Relations. You will be the first point of contact in the department, handling reception duties and inquiries with professionalism.

The role involves managing event logistics, database maintenance, and supervision of student workers, while coordinating communications and office operations in a dynamic campus setting.

Qualifications

• Three years of clerical experience, preferably in higher education.
• Excellent spelling, grammar, punctuation, and proofreading skills.
• Knowledge of basic bookkeeping or accounting principles.
• Proficiency with Excel, Word, databases, and Office 365; ability to learn specialized software.

Responsibilities

• Schedule rooms/facilities, track RSVPs, and order supplies for events.
• Update the alumni database and respond to inquiries.
• Verify users and process data in SVSU Connect.
• Monitor department emails and respond to information requests.
• Print alumni membership cards and distribute spirit items.
• Supervise student employees and coordinate orientation.
• Organize storage, supplies, and student work rooms.
• Perform other duties as assigned.

Skills

Excel

Word

Office 365

Database software

Communication

Teamwork

Customer service

Education

High school diploma

Tools

Blackbaud Raiser's Edge

Job description

Saginaw Valley State University is seeking an Administrative Secretary to provide administrative and clerical support to the Executive Director of Alumni Relations. You will be the first point of contact in the department, handling reception duties and inquiries with professionalism.

The role involves managing event logistics, database maintenance, and supervision of student workers, while coordinating communications and office operations in a dynamic campus setting.