Alumni Relations Admin Assistant

SVSU Saginaw Valley State University; United States; On-site; USD 24,000 - 34,000; Part time

Benefits offered by this job

Excellent retirement package and other

Employee benefits

Professional development

Gym memberships

Job summary

SVSU Saginaw Valley State University is seeking an Administrative Secretary to provide administrative and clerical support to the Executive Director of Alumni Relations. You will be the first point of contact in the department for visitors and callers.

The role includes event support for alumni activities, database updates, and coordination of various office tasks. A part-time schedule and on-campus responsibilities are expected, with opportunities to support the Alumni Board and student staff.

Qualifications

• Three years of job-related clerical experience, preferably in higher education.
• Strong spelling, grammar, punctuation, and proofreading skills.
• Basic math skills and effective oral and written communication.

Responsibilities

• Provide scheduling of rooms/facilities and track RSVPs for events.
• Update alumni database in Blackbaud Raiser’s Edge and respond to inquiries.
• Verify users and process data in the SVSU Connect platform.
• Monitor department email and respond to information requests.
• Print alumni membership cards and distribute spirit items to visitors.
• Assist with Legacy Scholarship processing and reporting of legacy student numbers.
• Process voucher refunds and order forms for Cardinal License Plates.
• Coordinate department phone lines and respond to voicemails.
• Provide clerical support for the Alumni Board of Directors.
• Supervise student employees and review their hours in Ultratime.
• Coordinate orientation for new student employees.
• Organize storage, supplies, and work spaces.
• Perform other duties as assigned.

Skills

Clerical experience

Oral and written communication

Confidentiality

Education

High School Diploma

Tools

Excel

Word

Office 365

Databases

Job description

SVSU Saginaw Valley State University is seeking an Administrative Secretary to provide administrative and clerical support to the Executive Director of Alumni Relations. You will be the first point of contact in the department for visitors and callers.

The role includes event support for alumni activities, database updates, and coordination of various office tasks. A part-time schedule and on-campus responsibilities are expected, with opportunities to support the Alumni Board and student staff.