Alumni Engagement & Events Admin Assistant

Texas A&M University System; Corpus Christi (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Benefits package

Professional development opportunities

Retirement programs

Job summary

Texas A&M University - Corpus Christi is seeking an Alumni Engagement Administrative Assistant to provide administrative and operational support to the Alumni Engagement team. The role coordinates alumni events, communications, and stewardship activities while maintaining accurate records and supporting daily office operations.

The position supports the Executive Director and staff, manages calendars, processes invoices, and supervises student workers.

Qualifications

• High school diploma or GED required.
• Four years of related administrative support, customer service, development, or related experience.
• Associate's degree with two years of related experience may substitute for the minimum.
• Bachelor's degree preferred.
• Proficiency in Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, maintain attention to detail, and handle confidential information.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Provide administrative and operational support to the Alumni Engagement team, including calendar management, correspondence, and scheduling.
• Process purchase orders, invoices, expense reports, PCard reconciliations, and merchandise transactions.
• Maintain accurate records, reports, inventories, and organized files (digital and physical).
• Coordinate daily office operations for the Woo Sung Lee Alumni Welcome Center.
• Supervise and guide student workers.
• Assist with special projects and other duties as assigned.
• Support planning and execution of alumni events and activities (Ring Ceremony, Islander Homecoming).
• Coordinate event logistics, RSVPs, communications, registration materials, and on-site support.

Skills

Strong organizational skills

Communication skills

Customer service

Independent and team player

Education

Bachelor's degree

Associate's degree + 2 yrs experience

High school diploma/GED

Tools

Microsoft Office

CRM systems

Job description

Texas A&M University - Corpus Christi is seeking an Alumni Engagement Administrative Assistant to provide administrative and operational support to the Alumni Engagement team. The role coordinates alumni events, communications, and stewardship activities while maintaining accurate records and supporting daily office operations.

The position supports the Executive Director and staff, manages calendars, processes invoices, and supervises student workers.