Alumni Engagement Administrative Assistant

Texas A&M University System; Corpus Christi (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Benefits package

Professional development opportunities

Retirement programs

Job summary

Texas A&M University - Corpus Christi is seeking an Alumni Engagement Administrative Assistant to provide administrative and operational support to the Alumni Engagement team. The role coordinates alumni events, communications, and stewardship activities while maintaining accurate records and supporting daily office operations.

The position supports the Executive Director and staff, manages calendars, processes invoices, and supervises student workers.

Qualifications

• High school diploma or GED required.
• Four years of related administrative support, customer service, development, or related experience.
• Associate's degree with two years of related experience may substitute for the minimum.
• Bachelor's degree preferred.
• Proficiency in Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, maintain attention to detail, and handle confidential information.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Provide administrative and operational support to the Alumni Engagement team, including calendar management, correspondence, and scheduling.
• Process purchase orders, invoices, expense reports, PCard reconciliations, and merchandise transactions.
• Maintain accurate records, reports, inventories, and organized files (digital and physical).
• Coordinate daily office operations for the Woo Sung Lee Alumni Welcome Center.
• Supervise and guide student workers.
• Assist with special projects and other duties as assigned.
• Support planning and execution of alumni events and activities (Ring Ceremony, Islander Homecoming).
• Coordinate event logistics, RSVPs, communications, registration materials, and on-site support.

Skills

Strong organizational skills

Communication skills

Customer service

Independent and team player

Education

Bachelor's degree

Associate's degree + 2 yrs experience

High school diploma/GED

Tools

Microsoft Office

CRM systems

Job description

Job Title

Alumni Engagement Administrative Assistant

Agency

Texas A&M University - Corpus Christi

Department

Development

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the art classroom buildings and support facilities.

PURPOSE

The Alumni Engagement Administrative Assistant provides administrative and operational support to the Alumni Engagement team, helping coordinate alumni events, communications, and stewardship activities. This position supports daily office operations, maintains accurate records, and helps create a positive experience for alumni and university stakeholders.

RESPONSIBILITIES

Administrative and Operational Support: 60%

Provide administrative support to the Executive Director of Alumni Engagement and department staff, including calendar management, correspondence, and scheduling.

Process purchase orders, invoices, expense reports, purchasing card reconciliations, and merchandise transactions.

Maintain accurate records, reports, inventories, and organized digital and physical files, including materials for the National Islander Alumni Association Board of Directors.

Coordinate daily office operations, including supply management and administrative functions for the Woo Sung Lee Alumni Welcome Center.

Supervise and provide guidance to student workers.

Assist with special projects and other duties as assigned.

Alumni Engagement and Event Support: 30%

Support the planning and execution of alumni events and activities, including Ring Ceremony and Islander Homecoming.

Coordinate event logistics, RSVPs, guest communications, registration materials, and event preparation.

Provide on-site support for alumni events and engagement activities.

Serve as a welcoming and professional point of contact for alumni, visitors, and university stakeholders.

Alumni Stewardship and Records: 10%

Maintain accurate alumni contact records and engagement activity documentation.

Assist with preparation of meeting agendas, packets, and supporting materials.

Coordinate the preparation and distribution of alumni appreciation gifts, correspondence, and promotional items.

QUALIFICATIONS

High school diploma/GED

Four (4) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered.

Additional education may be considered as a substitution for the minimum requirements. Associate's degree and two (2) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered.

Bachelor's degree

Proficiency in Microsoft Office applications.

Strong organizational, communication, and customer service skills.

Ability to manage multiple priorities, maintain attention to detail, and handle confidential information professionally.

Ability to work independently and collaboratively in a team environment.

PREFERRED QUALIFICATIONS

Experience with CRM systems or database management.

Familiarity with higher education, alumni relations, fundraising, or nonprofit operations.

Experience providing administrative support or coordinating events.

Knowledge of FERPA and donor privacy practices.

SALARY: $16.83 - $18.83 Hourly, Approximately ($35,006.40 - $39,166.40 Annually, Approximately)

NOTE:

Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

Up to 83% of premium covered by the university: Employee and Spouse

Employee and Children

Employee and Family coverage

Dental & Vision

Life Insurance, Accidental D&D, Long Term Disability, Flexible Spe