Alumni Engagement Administrative Assistant

Texas A&M University - Corpus Christi; Corpus Christi (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Tuition benefits

Paid time off

Job summary

Texas A&M University - Corpus Christi in Corpus Christi, TX is seeking an Alumni Engagement Administrative Assistant to provide administrative and operational support to the Alumni Engagement team. You will coordinate alumni events, communications, and stewardship activities while maintaining accurate records and supporting daily office operations.

The role focuses on event coordination, donor engagement, and document management, with on-site responsibilities and collaboration with the Executive

Qualifications

• High school diploma or GED required; internship/volunteer considered
• Four years of related experience in administrative support, customer service, development, or related field
• Associate’s degree with two years of related experience; internship/volunteer considered
• Bachelor’s degree preferred
• Proficiency in Microsoft Office applications
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities, maintain detail, and handle confidential information professionally
• Ability to work independently and collaboratively in a team environment

Responsibilities

• Administrative and Operational Support – manage calendars, correspondence, scheduling; process PO, invoices, expense reports, and reconciliations; maintain records and files; supervise student workers.
• Alumni Engagement and Event Support – assist in planning and executing alumni events; coordinate RSVPs, communications, registrations, and on-site support.
• Alumni Stewardship and Records – maintain alumni contact records and engagement documentation; prepare meeting materials and distribute gifts and materials.

Skills

Microsoft Office

Strong organizational skills

Communication skills

Customer service

Confidential information handling

Teamwork and independence

Education

High school diploma/GED

Associate’s degree

Bachelor’s degree

Job description

Job Title: Alumni Engagement Administrative Assistant

Agency: Texas A&M University - Corpus Christi Department Development

Location: Corpus Christi, Texas

Job Type: Staff

Purpose

The Alumni Engagement Administrative Assistant provides administrative and operational support to the Alumni Engagement team, helping coordinate alumni events, communications, and stewardship activities. This position supports daily office operations, maintains accurate records, and helps create a positive experience for alumni and university stakeholders.

Responsibilities

• Administrative and Operational Support – 60% Provide administrative support to the Executive Director of Alumni Engagement and department staff, including calendar management, correspondence, and scheduling. Process purchase orders, invoices, expense reports, purchasing card reconciliations, and merchandise transactions. Maintain accurate records, reports, inventories, and organized digital and physical files, including materials for the National Islander Alumni Association Board of Directors. Coordinate daily office operations, including supply management and administrative functions for the Woo Sung Lee Alumni Welcome Center. Supervise and provide guidance to student workers. Assist with special projects and other duties as assigned.
• Alumni Engagement and Event Support – 30% Support the planning and execution of alumni events and activities, including Ring Ceremony and Islander Homecoming. Coordinate event logistics, RSVPs, guest communications, registration materials, and event preparation. Provide on‑site support for alumni events and engagement activities. Serve as a welcoming and professional point of contact for alumni, visitors, and university stakeholders.
• Alumni Stewardship and Records – 10% Maintain accurate alumni contact records and engagement activity documentation. Assist with preparation of meeting agendas, packets, and supporting materials. Coordinate the preparation and distribution of alumni appreciation gifts, correspondence, and promotional items.

Qualifications

• High school diploma/GED
• Four (4) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered. Additional education may be considered as a substitution for the minimum requirements.
• Associate’s degree and two (2) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered.
• Bachelor’s degree
• Proficiency in Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, maintain attention to detail, and handle confidential information professionally.
• Ability to work independently and collaboratively in a team environment.

PREFERRED QUALIFICATIONS

• Experience with CRM systems or database management.
• Familiarity with higher education, alumni relations, fundraising, or nonprofit operations.
• Experience providing administrative support or coordinating events.
• Knowledge of FERPA and donor privacy practices.

Salary

$16.83 - $18.83 Hourly, Approximately ($35,006.40 - $39,166.40 Annually, Approximately)

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

Benefits (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

• INSURANCE: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• DUAL CAREER PARTNER PROGRAM ON-CAMPUS WELLNESS OPPORTUNITIES
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan
• Time Off: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year.

Equal Opportunity/Veterans/Disability Employer.

Security and Background Check

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.