Airport Administrative Coordinator

City of Santa Fe Springs; Redmond (OR); On-site; USD 40,000 - 65,000; Full time

Job summary

City of Redmond is seeking a detail-oriented Administrative Specialist to assist the Airport Customer Service and Administrative Supervisor. The role involves handling complex clerical tasks, filing, data reporting, and scheduling for airport staff.

Responsibilities include maintaining records, preparing materials, and supporting committee processes. The position requires an Associate's degree and 4 years of admin experience; a Bachelor's degree is desirable. Office software skills are essential.

Qualifications

• Associate's degree in Business, Public Administration, or related field with 4 years of verifiable admin experience.
• Thorough knowledge of general office practices, grammar, spelling, punctuation.
• Proficient writing to prepare reports and procedural documentation.
• Knowledge of computer systems and software; basic math principles.
• Understand and execute complex instructions; maintain confidentiality; manage priorities and workload.
• Desirable: Bachelor's degree; 2 years airport experience; 2 years municipal government experience; MS Word/Excel; familiarity with access control; Oregon Notary.

Responsibilities

• Assist Airport Customer Service and Administrative Supervisor with a range of administrative tasks.
• Provide filing, record-keeping, and reporting support; prepare periodic department reports.
• Maintain and update department records, forms, and charts; manage filing systems.
• Support committee meetings with agendas, minutes, and postings; coordinate schedules.
• Coordinate calendars, travel arrangements, and pre-travel authorizations for staff.
• Assist in uniform ordering and inventory management for airport staff.
• Engage with community, stakeholders, and volunteers; support Lost & Found program.

Skills

Office administration

Communication

Grammar & writing

Organization

Education

Assoc. degree in Business/Public Administration

Bachelor's degree (desirable)

Tools

MS Word

MS Excel

Database software

Charts & reports

Job description

City of Redmond is seeking a detail-oriented Administrative Specialist to assist the Airport Customer Service and Administrative Supervisor. The role involves handling complex clerical tasks, filing, data reporting, and scheduling for airport staff.

Responsibilities include maintaining records, preparing materials, and supporting committee processes. The position requires an Associate's degree and 4 years of admin experience; a Bachelor's degree is desirable. Office software skills are essential.