Properties & Contracts Coordinator

Spokane International; Spokane, Northern (WA, KY); On-site; USD 45,000 - 60,000; Full time

Job summary

Spokane International is seeking an administrative coordinator to support the Airport Properties and Contracts department, including Spokane International Airport, Felts Field Airport, and the Airport Business Park. You will assist tenants and the public, draft and edit lease and contract documents, track insurance and compliance, and maintain records using ABRM Airport IQ.

The role requires strong organizational skills, excellent communication, and the ability to work independently in a

Qualifications

• Associate's Degree in related field with at least three years related experience, preferably in business or real estate.
• A combination of education and experience may be considered to meet minimum requirements.
• Valid state driver license, free of serious or frequent traffic violations.

Responsibilities

• Assist public and Airport tenants in person, via email and over the telephone with requested information.
• Assist with drafting, composing, and editing correspondence pertaining to property management and tenant relations.
• Assist with lease and contract document creation using templates and guidance from legal counsel.
• Track Airport and tenant insurance and bond requirements, insurance/risk claims and police reports to ensure lease compliance.
• Maintain recordkeeping, subject files, archive files and tenant mailing lists.
• Manage lease and contract data entry using ABRM Airport IQ software.
• Provide support to Airport Ground Transportation.
• Assist with issuance of permits for First Amendment activities on Airport-owned properties.
• Provide other administrative support and perform other duties as assigned.

Skills

Customer service

Interpersonal skills

Confidentiality

Self-motivation

Time management

Teamwork

Written communication

English proficiency

Multi-line phone handling

Education

Associate's Degree in related field

Bachelor's degree preferred

Tools

ABRM Airport IQ

Excel

Word processing

Database software

Job description

To provide coordination support for Spokane Airports’ Properties and Contracts department including Spokane International Airport, Felts Field Airport and the Airport Business Park.

• Assist public and Airport tenants in person, via email and over the telephone with requested information.
• Assist with drafting, composing, and editing correspondence pertaining to property management and tenant relations.
• Assist with lease and contract document creation using templates, documents from outside sources including written guidance from legal counsel.
• Track Airport and tenant insurance and bond requirements, insurance/risk claims and police reports to ensure compliance with lease terms and claims management processes.
• Maintain recordkeeping, subject files, archive files and tenant mailing lists.
• Manage lease and contract related data entry, provisions and file maintenance using ABRM Airport IQ software.
• Provide support to Airport Ground Transportation.
• Assist with issuance of permits for First Amendment activities on Airport-owned properties.
• Provide other administrative support and perform other duties as assigned.

Education/Experience

• An Associate's Degree in related field with at least three years related experience, preferably in business or real estate. Preference shown for Bachelor's degree.
• A combination of education and experience may be considered in meeting the minimum requirements for this position.
• Valid state driver license, free of serious or frequent traffic violations.

Knowledge/Skills

• Present in a professional manner and with excellent interpersonal skills in order to establish and maintain good working relationships with others.
• Deliver excellent internal and external customer service.
• Maintain confidentiality and handle sensitive information appropriately.
• Be a self-starter and able to work independently and with a team. Work as a contributing, collaborative member of a team.
• Able to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.
• Prioritize a variety of tasks with little supervision and use good judgment.
• Ability to interpret statistics and develop and prepare clear and accurate reports.
• Organize information into a coherent and meaningful format with attention to detail.
• Use spreadsheets, word processing, and database computer software programs at an advanced level.
• Make correct entries in software; detect and correct errors.
• Communicate effectively both verbally and in writing. Read, write, speak and understand English.
• Able to quickly learn and retain concepts that may be unfamiliar.
• Show a high level of professional poise and personal bearing to deal with people including a clear speaking voice and skills in operating a multi-line telephone system.
• Be of good moral character and able to adhere to professional ethical standards of conduct as a public employee working in the public administration and operation of airports.

Physical Requirements

• Requires the ability to lift, carry, push and pull objects up to 30 pounds.
• Job functions require sitting for extended periods, but also involve standing, stooping, kneeling, bending, lifting, walking, carrying, and reaching.
• Extensive wrist and hand movements required for frequent keyboarding and use of office equipment.
• Ability to perform close work to file, read and use computer required.
• Ability to continuously exchange information through listening and talking with customers, coworkers, representatives of community organizations and other individuals required.
• Ability to be mobile community wide for appropriate business needs required.

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Security

• Must be able to obtain and maintain an Airport security badge as a condition of employment.