Airline Admin & Payroll Specialist

American Airlines; San Francisco (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Employee assistance program

Pet insurance

Hotel and car discounts

Job summary

American Airlines in San Francisco seeks an administrative professional to support the Workforce Administration Team within the Technical Operations division. You will audit reports, assist with payroll processes using Workbrain, and manage time and attendance tasks for the bargaining-unit staff.

Responsibilities include onboarding new team members, handling inquiries from internal customers, and contributing to system upgrades and process improvements. Occasional travel may be required.

Qualifications

• High School diploma or GED equivalent.
• At least 1 year of prior administrative experience.
• Intermediate experience with Microsoft Office software including Word, Excel, PowerPoint etc.

Responsibilities

• Audit, analyze and prepare various department reports, including weekly headcount reports and monthly projection reports.
• In depth understanding of all aspects of payroll, using Workbrain payroll system; including time coding and shift schedules
• Proffer and process overtime, field trips, shift swaps and holiday equalization according to the rules and limitation of the collective bargaining agreement and the Workbrain system.
• Process vacation changes according to leadership directions, the guidelines outlined in the contract agreements and the Workbrain system.
• Providing excellent service to our internal customers; including phone, email, and walk-in inquiries.
• Liaison between various airport personnel, local leadership and team members
• Train and assist with onboarding new administrative center team members
• Contribute and assist with project initiatives, to include implementation of new systems, tasks and methods to front line employees, leaders and administration center team members.
• Submits transactions for computer and system accesses.
• Sort, track and file data and correspondence
• Process time-sensitive requests
• Efficiently and effectively communicate to high levels leadership to address operational inquires
• Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display area (SIDA), if applicable
• Must be able to secure appropriate airport authority and/or US customs security badges, if applicable
• May be required to work shifts, nights, weekends and holidays
• Must be willing to travel as required for professional development

Skills

Catching up with bargaining agreements

Workbrain time & attendance

Report formatting

Confidential payroll data

Prioritization & organization

Professionalism under time constraints

Teamwork and independence

Education

High School diploma or GED

Associates degree or equivalent work experience

Tools

Workbrain

Microsoft Office

Job description

American Airlines in San Francisco seeks an administrative professional to support the Workforce Administration Team within the Technical Operations division. You will audit reports, assist with payroll processes using Workbrain, and manage time and attendance tasks for the bargaining-unit staff.

Responsibilities include onboarding new team members, handling inquiries from internal customers, and contributing to system upgrades and process improvements. Occasional travel may be required.