Aircraft Records Analyst

ADP, Inc.; Scottsdale (AZ); On-site; USD 22,000 - 23,000; Full time

Job summary

Medway Air Ambulance in Scottsdale, AZ is seeking an Aircraft Records Analyst to manage and review maintenance documentation ensuring accuracy and regulatory compliance for 24/7 air medical operations.

The role emphasizes data entry into tracking systems, audit support, and cross‑department coordination with hangar and maintenance personnel. A high school diploma and aviation records experience are required.

Qualifications

• High school diploma or equivalent.
• Experience in aviation maintenance records, technical documentation, or related administrative roles.
• Strong understanding of aircraft maintenance terminology.
• High level of accuracy, organization, and attention to detail.
• Proficiency with maintenance tracking software and Microsoft Office applications.

Responsibilities

• Collect, review, and process aircraft maintenance documentation including logbook entries, work orders, inspection forms, and component change records.
• Ensure all documentation meets FAA, OEM, and Medway Air Ambulance standards.
• Maintain digital and physical aircraft records in an organized, audit-ready format.
• Enter maintenance data into approved maintenance tracking systems (e.g., CAMP, VERYON).
• Track component times, cycles, and life-limited parts.
• Prepare and update aircraft status reports, inspection due lists, and component tracking summaries.
• Assist with internal audits, FAA inspections, and accreditation reviews.
• Identify missing or incomplete documentation and coordinate with maintenance personnel to resolve discrepancies.

Skills

Strong organizational skills and doc.

Professional communication

Attention to detail

Ability to manage multiple priorities

Regulatory/compliance mindset

Education

High school diploma or equivalent

Tools

CAMP

VERYON

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Aircraft Records Analyst

Regular Full-Time Scottsdale, AZ, US

23 days ago Requisition ID: 1034

Salary Range: $16.00 To $17.00 Hourly

SUMMARY: The Aircraft Records Analyst supports Medway Air Ambulance’s maintenance and regulatory compliance programs by managing, reviewing, and maintaining all aircraft maintenance documentation. This role ensures the accuracy, completeness, and organization of aircraft records to support safe, compliant, and mission-ready air medical operations. This position does not require an FAA mechanic certificate but does require strong technical comprehension and attention to detail.

RELATIONSHIPS

Interfaces To: All employees, vendors and customers

ESSENTIAL DUTIES & RESPONSIBILITIES

Maintenance Records Administration

• Collect, review, and process aircraft maintenance documentation including logbook entries, work orders, inspection forms, and component change records.
• Ensure all documentation meets FAA, OEM, and Medway Air Ambulance standards.
• Maintain digital and physical aircraft records in an organized, audit-ready format.

Data Entry & Tracking

• Enter maintenance data into approved maintenance tracking systems (e.g., CAMP, VERYON Etc..
• Track component times, cycles, and life-limited parts.
• Prepare and update aircraft status reports, inspection due lists, and component tracking summaries.

Regulatory Compliance & Audit Support

• Assist with internal audits, FAA inspections, and accreditation reviews.
• Identify missing or incomplete documentation and coordinate with maintenance personnel to resolve discrepancies.

Support compliance with 14 CFR Part 135 and Part 91 maintenance record requirements.

Cross-Department Coordination

• Communicate with maintenance technicians, inspectors, and leadership to ensure timely submission of records.
• Coordinate with vendors and repair stations to obtain required documentation (e.g., 8130-3 tags, Drug & Alcohol enrollment & participation).
• Provide documentation support to the Director of Maintenance and Quality Assurance team as needed.

Core Competencies

• Strong organizational and documentation skills
• Accuracy and attention to detail
• Professional communication
• Ability to manage multiple priorities
• Commitment to safety and regulatory compliance

Team-oriented mindset aligned with Medway’s mission

• Office-based role with regular interaction with hangar and maintenance personnel.
• Fast-paced environment supporting 24/7 air medical operations.
• Occasional extended hours during audits or operational demands.

QUALIFICATIONS

REQUIRED

• High school diploma or equivalent.
• Experience in aviation maintenance records, technical documentation, or related administrative roles.
• Strong understanding of aircraft maintenance terminology.
• High level of accuracy, organization, and attention to detail.
• Proficiency with maintenance tracking software and Microsoft Office applications.

PREFERRED

• Experience in Part 135 or air medical operations.
• Familiarity with CAMP, VERYON, or similar systems.
• Knowledge of FAA maintenance recordkeeping requirements.
• Ability to interpret maintenance manuals, service bulletins, and technical documents.