Aircraft Records Specialist – Compliance & Audits

ADP, Inc.; Scottsdale (AZ); On-site; USD 22,000 - 23,000; Full time

Job summary

Medway Air Ambulance in Scottsdale, AZ is seeking an Aircraft Records Analyst to manage and review maintenance documentation ensuring accuracy and regulatory compliance for 24/7 air medical operations.

The role emphasizes data entry into tracking systems, audit support, and cross‑department coordination with hangar and maintenance personnel. A high school diploma and aviation records experience are required.

Qualifications

• High school diploma or equivalent.
• Experience in aviation maintenance records, technical documentation, or related administrative roles.
• Strong understanding of aircraft maintenance terminology.
• High level of accuracy, organization, and attention to detail.
• Proficiency with maintenance tracking software and Microsoft Office applications.

Responsibilities

• Collect, review, and process aircraft maintenance documentation including logbook entries, work orders, inspection forms, and component change records.
• Ensure all documentation meets FAA, OEM, and Medway Air Ambulance standards.
• Maintain digital and physical aircraft records in an organized, audit-ready format.
• Enter maintenance data into approved maintenance tracking systems (e.g., CAMP, VERYON).
• Track component times, cycles, and life-limited parts.
• Prepare and update aircraft status reports, inspection due lists, and component tracking summaries.
• Assist with internal audits, FAA inspections, and accreditation reviews.
• Identify missing or incomplete documentation and coordinate with maintenance personnel to resolve discrepancies.

Skills

Strong organizational skills and doc.

Professional communication

Attention to detail

Ability to manage multiple priorities

Regulatory/compliance mindset

Education

High school diploma or equivalent

Tools

CAMP

VERYON

Microsoft Office

Job description

Medway Air Ambulance in Scottsdale, AZ is seeking an Aircraft Records Analyst to manage and review maintenance documentation ensuring accuracy and regulatory compliance for 24/7 air medical operations.

The role emphasizes data entry into tracking systems, audit support, and cross‑department coordination with hangar and maintenance personnel. A high school diploma and aviation records experience are required.