Aircraft Records Specialist

Dynamic Aviation; Bedminster Township (NJ); On-site; USD 22,000 - 36,000; Full time

Job summary

Dynamic Aviation seeks an Aircraft Records Specialist to manage maintenance scheduling across multiple aircraft types. The role develops logistics documents, validates data, and supports digital reporting for leadership use at remote bases and corporate offices.

Responsibilities include coordinating with managers, preparing inspection packages in ERP, ensuring accurate logbooks, and producing dashboards for status and compliance. Strong MS Office and aviation data skills are preferred.

Qualifications

• High school education or equivalent.
• Proficiency with Microsoft Office, especially Excel.
• Experience with ERP systems and digital reporting tools is preferred.
• Ability to read, write, and perform basic math calculations.
• Understanding of aircraft maintenance programs is advantageous.

Responsibilities

• Coordinate maintenance program inputs and aircraft return from heavy maintenance.
• Develop and schedule inspections and work packages in the ERP system.
• Ensure accurate logbook entries and forward to quality control.
• Create and maintain digital reports and dashboards from ERP data.
• Manage AD/SB programs and aircraft records per CFR 43.9 and standards.

Skills

Strong communication

Attention to detail

Reading/writing math basics

MS Office (Excel)

Power BI familiarity

SharePoint familiarity

Process deviation awareness

Maintenance program understanding

Education

High school education or equivalent

Tools

ERP system

Microsoft Excel

Power BI

SharePoint

Job description

Position Summary:

The Aircraft RecordsSpecialistperformsmultiple levelsofmaintenance scheduling for assignedaircraft and associatedaircraftin accordance withapplicable instructions, technical orders, and commercial maintenance programs.This role developslogisticsscheduling documents ensuringthe successful accomplishment of all requirements.The role supports Dynamic Aviation remote bases and thecorporatemaintenance officeonmultipleaircrafttypes. This role also supports digital reporting by organizing, validating, and presenting aircraft records and maintenance data for operational and leadership use.

Key Responsibilities:

• Manages, and coordinates maintenance program with program managers, planning, the customer and other depts to ensure on time input/return of aircraft from heavy maintenance.
• Manages, develops, and schedules in theERP systemthe inspection and work packages for major, intermediate level, and scheduled inspections
• Ensures logbook entries are completed with accuracy and efficiencyand presented to quality control
• Develop operational and maintenance scheduling requirements for all assignedaircraft,andengines intoshort andlong range, quarterly, monthly,weekly,and daily plans;forecastingknown requirements to meet all scheduled maintenance and inspection requirements
• Updatesand coordinates daily and weekly maintenance schedulesand conductsaircraftrecord reviews andmaintainsaircrafthistorical recordsin accordance withapplicable instructions
• Manages, and performs configuration management;validatessuspense andverifiescorrect parts are installed in the proper configuration on assignedaircraft
• Manages,tracks,andcoordinatestheairworthiness directive(AD)and service bulletin(SB)programs
• Providestechnical operationswithaircraftmaintenance paperworkusing MS Office suite
• Extractsaircraftdata from historicalaircraftdata to baselineaircraftmaintenancefor senior leadership
• Managesallaircraftrecordsin accordance withCFR 43.9 andrequirementsoutlined inDynamic Aviation’s 145 RepairStation Manualsand AS9100D
• Maintains/reviewsAircraftlogbooks; receives, transfers, inspects, files, and updates active and inactive historical documents for assignedaircraft
• Research life-limited parts data toestablishtimes onaircraftparts and enters the parts data into the current ERP System
• Verifiescorrect flying hour data is correctly accounted forandupdatedin the ERP system
• Maintains aircraft-specific technical manuals, publications and reference libraries
• Manages subscriptions and access to aviation technical publications and maintenance data systems.
• Coordinates updates and distribution of technical publications to support regulatory compliance and operational readiness
• Develops and maintains digital reports and dashboards using data from the ERP system and other approved sources to communicate aircraft maintenance status, compliance, forecasting, and records metrics.
• Extracts, organizes, validates, and reconciles aircraft records data to ensure digital reports are accurate, complete, current, and traceable to source documentation.
• Produces recurring and ad hoc digital reports for leadership and cross-functional teams; identifies trends, exceptions, overdue items, and other data requiring action.
• Other duties as assigned

Required Qualifications

• High school education or equivalent

Preferred Qualifications

• Mustpossessstrong oral and written communication skills andbecapable of working in an exceptionally dynamicmaintenance schedulingenvironment
• Demonstrates the ability to work effectively with complex details and close attention to detail
• Ability to read, write, and perform basic math calculations
• Previous experience with and proficiency in the Microsoft Office suite, particularly Excel; familiarity with Power BI, SharePoint, or similar digital reporting tools is preferred.
• Ability to recognize process or equipment deviationsfrom expected performance or output
• Ability to fully understand manufacturer’s maintenance program(s);translatingto ourfleet ofaircraft

Additional Requirements

• Passport or work authorization requirements to work in the U.S.

Working Conditions

• Monday-Friday, hours are either 7 am-4 pm or 8 am-5 pm
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, writing, and operating office equipment
• Ability to view computer screens for extended periods, with close vision and the ability to adjust focus
• Ability to lift up to 50 lbs.

Pay

Band: $16.08-$25.96 per hour. Starting pay is determined by experience, qualifications, and internal equity, and typically falls between the minimum and midpoint of the pay range.