Med-Trans Aviation Records Specialist

Rural Metro Fire Department; Denton (TX); On-site; USD 77,146,000 - 79,212,000; Full time

Job summary

Rural Metro Fire Department is seeking an Aviation Records Specialist to create and maintain records for Flight Coordinators and OCC members in accordance with FAA Part 135 requirements. A High School Diploma is required, with strong attention to detail and proficiency in Microsoft Office.

You will support operations through accurate data entry, record maintenance, and regular audits. The role involves coordinating with Aviation Records leadership, ensuring training records are current, and

Qualifications

• Requires ability to manage high-volume records accurately and in compliance with FAA requirements.
• Proficient in professional communication with multiple stakeholders.
• Comfort with repetitive data entry and maintaining organized records.

Responsibilities

• Create required records for newly hired Flight Coordinators and OCC members per Part 135 regulations.
• Maintain and audit records to ensure up-to-date credentials and flight currency.
• Enter recurrent training data into Pilot Records Database as needed.
• Maintain organized paper records for FAA review and mirror in digital backups.
• Update records on SharePoint and other drives; assist with inquiries via main line.

Skills

Attention to detail

Communication skills

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Aviation Records Specialist

Overview

The Aviation Records Specialist is primarily responsible for creating and maintaining records for Flight Coordinators and Operations Control Center Specialists in accordance with company procedures and FAA requirements. This team member will also be involved in other administrative duties related to Part 135 flight operations. Education: High School Diploma

Essential Duties and Responsibilities

• Create necessary records for newly hired Flight Coordinators and OCC members in accordance with Part 135 regulations
• Maintain Records for current in accordance with Part 135 regulations
• Communicate with Aviation Records Manager, Director of Operations, Chief Pilot and Sr. Aviation Training Manager
• Communicate regularly with Flight/Safety Instructors, Regional Aviation Managers, Regional Medical Managers, Base Aviation Managers and Base Medical Managers (Including Customer Leadership)
• Interacts with pilots and other company personnel for gathering data, disseminating information, resolving Flight Log issues, and processing/records keeping issues
• Ensures that Initial and Recurrent training records are posted, filed, and maintained appropriately
• Audit records on a monthly basis to ensure that all credentials are up to date and to confirm flight currency
• Enter Recurrent Training into the Pilot Records Database as needed
• Maintains organized paper records for backup at the PBO to be review by the FAA
• Updates the records on SharePoint, shared (Z) Drive), and backup external hard drive to mirror the printed records at the PBO
• Answers and assists with all calls and questions that come through the main PBO line
• Other duties as assigned
• Mandatory overtime one week each month for Operational Control Form processing and on-call for pilot administrative assistance (average total 7-10 hours of OT during this coverage)

Administrative

• Makes all appropriate notifications to the Aviation Records Manager, Director of Operations, Chief Pilot, or Training Manager regarding all internal and external reportable events
• Demonstrates working knowledge of the contents of the Operations Manual, Operations Specifications, Policies and Procedures and all applicable Federal Aviation Regulations pertaining to Part 135 operations administration
• Maintains current reference material as required
• Regularly reviews records in both their printed and electronic format to ensure accuracy, compliance and to help develop systems to enhance timeliness and minimize errors

Requirements

• Preferred experience with generating and maintaining a high volume of records, and have ability to gain comprehensive knowledge of the General Operations Manual, Training Manual, and FAA regulations.
• Ability to maintain composure under pressure, works effectively and accurately with frequent interruptions, and set and reset multiple priorities
• Ability to communicate professionally, effectively and persuasively both orally and in writing at all levels of the organization
• Able to sit, stand or squat for extended periods of time
• Maintains a professional image at all times
• Ability to work within a strong team environment
• Excellent public relations, interpersonal, and customer service skills
• Excellent computer skills including Microsoft Office Suite and various other computer based software programs
• Must have extensive attention to detail skills. The data that is kept is vital to the company’s ability to perform their duties and services while adhering to the FAA requirements.

Reporting Relationship

Reports directly to Aviation Records Manager

Compensation

$27.37/hour ($56,929.60/annually)

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

Check out our careers site benefits page to learn more about our benefit options.