Aviation Records Coordinator

Jimmy Jazz; Chena Ridge (AK); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

401k Match

Paid Holidays

Floating Holiday

Paid Time Off

Jury Duty Pay

Employee Discounts

Employee Assistance Program

Job summary

Jimmy Jazz is seeking a detail-oriented records clerk to support the Maintenance and Inspections Department in Fairbanks, AK. You will maintain aircraft records, verify data, and prepare daily reports to support maintenance operations.

The role requires MS Office proficiency, strong communication, and adaptability to changing priorities. Regular full-time hours, non-exempt status, and a starting wage of $25/hour are offered.

Qualifications

• Valid Driver’s License.
• High School Diploma or equivalent required.
• Excellent interpersonal skills.
• Ability to perform arithmetic calculations accurately, including addition, subtraction, multiplication, and division.
• Experience in performing administrative support in a business setting is required.

Responsibilities

• Communicate between hangar floor, parts room, Maintenance Control, and Records to track flight time and related data.
• Process component removals and installations from maintenance cards and verify data on yellow tags.
• Audit and update the Aircraft/Engine/Prop logs in Maintenance software and Kardex for AD tracking.
• Audit Airworthiness Directives for accuracy and compliance; attend review meetings as needed.
• Maintain Master list for Engineering Order Database by fleet and aircraft.
• Collect and file vendor/purchasing/order documentation and calibration paperwork.
• Prepare monthly reports (Aircraft/Engine Utilization, Oil, Engineering Order, Calibrated Tool).
• Archive current and past log sheets, inspections, and maintenance paperwork.
• Manage aircraft, engine, and prop logbooks and keep them up to date.
• Maintain the printer/copier area and assist other departments with information.
• Follow supervisor instructions and perform additional duties as required.

Skills

Interpersonal skills

Communication skills

Adaptability

Attention to detail

Problem solving

Driver's license

Education

High School Diploma or equivalent

Tools

MS Office

Job description

• Location 5525 Airport Industrial Road,Fairbanks, AK, 99709,United States
• Base Pay $25.00 / Hour
• Job Category Aviation, Records, Auditing
• Employee Type Regular Full Time
• Manage Others No

Contact information

• Name Tanner Johnston
• Phone [phone]
• Email [e-mail]

Role Summary

Support the Maintenance and Inspections Department through maintaining, verifying, reporting and processing data, and ensuring all assigned aircraft records are up to date.

Compensation

Starting at $25.00 p/hr

Schedule

M-F 8:00AM - 5:00PM

Employment Type

Regular Full-Time

FLSA Status

Non-Exempt

Essential Functions:

• 1. This role requires active communication between the hangar floor, parts room, Maintenance Control, and the Records Department to accurately track and calculate the flight time for the aircraft and any associated equipment.
• 2. Process component removals and installations from Maintenance job cards and verify data on the serviceable yellow tags. Research is required to verify the information, and if needed, request serviceable yellow tags to be generated based on the information gathered.
• 3. Maintain and audit the A/C Status Report spreadsheet and Maintenance Tracking Software program to provide daily updates to the Maintenance department.
• 4. Audit Airworthiness Directives for accuracy and compliance and if needed, attend Airworthiness Review Committee Meetings to ensure Maintenance Tracking Software and Kardex are set up for new AD tracking.
• 5. Track and Maintain Master list for the Engineering Order Database for the Fleet and by individual aircraft.
• 6. Maintain and update files by collecting and filing all vendor/purchasing order documentation, repair or overhaul, and Tool Calibration paperwork.
• 7. Complete various monthly reports such as the Aircraft and Engine Utilization Report, Oil Report, Engineering Order Report, and Calibrated Tool Report. These reports are provided to key leadership.
• 8. Archive current and past Log Sheets, Inspections, and Maintenance paperwork.
• 9. Manage and maintain aircraft logbooks, engine logbooks and prop logbooks.
• 10. Responsible for the maintenance and the upkeep of the printer/copier within our area.
• 11. Support other departments by supplying current information as needed.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or She will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Physical Abilities:

The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out essential job functions.

• 1. Ability to reach horizontally and vertically with arms. Sufficient dexterity to manipulate small objects and print or write legibly.
• 2. Sufficient physical ability, strength, mobility, and stamina to lift, carry, push or pull objects which may frequently exceed 30 pounds within an office environment.
• 3. Requires the ability to be sedentary for extended periods of time.
• 4. Shall perceive the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be provided to enable a person with a disability to perform the essential functions of the job.

Qualifications:

• 1. Valid Driver’s License
• 2. High School Diploma or equivalent required.
• 3. Excellent interpersonal skills.
• 4. Ability to perform arithmetic calculations accurately, including addition, subtraction, multiplication, and division.
• 5. Experience in performing administrative support in a business setting is required (i.e. Office Administrative Assistant, Records Keeping, Data Entry, or other positions that demonstrate the knowledge, skills and abilities to perform the essential function of the position).
• 6. Advanced understanding of basic office applications including MS Office (Word, Excel, Outlook, etc.) is required.
• 7. Strong verbal and written communication skills.
• 8. Highly flexible, adaptable, and comfortable with changing priorities.
• 9. Ability to multitask and maintain strong attention to detail.
• 10. Must possess problem solving and critical thinking skills.

Benefits Packet Includes

• Group Medical/Vision/Dental/Life Insurance Coverage
• 401k Retirement Match Savings Plan
• Paid Holidays
• Floating Holiday
• Paid Time Off
• Jury Duty Pay
• Employee Discounts
• Employee Assistance Program

We are proud to be an Equal Employment Opportunity and Aff ...