Air Logistics Facility Administrative Assistant

Express Employment Professionals - Cincinnati East; Austin (TX); On-site; USD 27,000 - 28,000; Full time

Job summary

Express Employment Professionals is recruiting for an Administrative Coordinator position at Austin-Bergstrom International Airport. The role provides essential administrative, payroll, HR, and office support for airport operations.

This role maintains employee records, assists with payroll processes, and coordinates new hire information. The ideal candidate is highly organized with strong communication skills and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree preferred.
• Minimum typing speed of 45 WPM.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, especially Excel.
• Ability to multitask and manage priorities.
• Strong organizational and time-management skills.
• Detail-oriented with excellent follow-through.
• Experience in administrative or office roles.

Responsibilities

• Provide billing and weekly reporting support.
• Assist with payroll and timekeeping processes.
• Upload payroll files and maintain employee time clock records.
• Enter new employees into timekeeping systems and resolve punch discrepancies.
• Coordinate onboarding and employee separation documentation with Corporate HR.
• Support benefits enrollment communications and employee inquiries.
• Monitor uniform inventory and distribution.
• Answer and direct incoming phone calls.
• Welcome and assist visitors.
• Maintain office supplies and equipment.
• Participate in special projects and administrative initiatives as needed.

Skills

Typing 45 WPM

Strong communication

Multitasking

Time management

Independent work

Teamwork

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Job description

Administrative Coordinator

Location: Austin, TX
Pay: $19.50-20.00/hour

Express Employment Professionals is currently recruiting for an Administrative Coordinator position at Austin-Bergstrom International Airport.

If you're highly organized, detail-oriented, and enjoy supporting payroll, HR, and office operations in a fast-paced environment, this could be a great opportunity to join an industry-leading company.

The Administrative Coordinator provides essential administrative, payroll, HR, and office support for airport operations. This role is responsible for maintaining employee records, assisting with payroll processes, coordinating new hire information, supporting benefits administration, and ensuring efficient day-to-day office functions.

Key Responsibilities

• Provide customer billing and weekly reporting support
• Assist with payroll and timekeeping processes
• Upload payroll files and maintain employee time clock records
• Enter new employees into timekeeping systems and resolve punch discrepancies
• Coordinate onboarding and employee separation documentation with Corporate HR
• Support benefits enrollment communications and employee inquiries
• Monitor uniform inventory and distribution
• Answer and direct incoming phone calls
• Welcome and assist visitors
• Maintain office supplies and equipment
• Participate in special projects and administrative initiatives as needed

Qualifications

• Bachelor's degree preferred
• Minimum typing speed of 45 WPM
• Strong verbal and written communication skills
• Proficiency with Microsoft Office, especially Excel
• Ability to multitask and manage competing priorities
• Strong organizational and time-management skills
• Detail-oriented with excellent follow-through
• Ability to work independently and as part of a team
• Previous administrative or office experience preferred

Schedule Requirements

• Must be available to work rotating schedules, including weekends and holidays as needed

Preferred Skills

• Strong attention to detail
• Ability to work in a fast-paced environment
• Ability to learn new software and systems quickly
• Ability to prioritize time-sensitive tasks and deadlines
• Professional customer service and communication skills

Physical Requirements

• Primarily office-based environment
• Ability to sit and stand for extended periods
• Frequent computer use and operation of standard office equipment
• Occasional lifting of files and office materials up to 10 lbs.
• Ability to maintain regular and reliable attendance

If you're looking for an opportunity with a respected global organization and have strong administrative, payroll, or HR support experience, we'd love to hear from you.