Air Import Coordinator

Transgroup Express, Llc; Irving (TX); On-site; USD 41,000 - 48,000; Full time

Job summary

Scan Global Logistics in Irving, TX is seeking an Air Import Coordinator to oversee importation of goods by air freight, ensure customs compliance, and coordinate timely delivery. The role involves working with customs authorities, freight forwarders, and carriers to ensure smooth shipment flow.

The position is full-time and on-site in Irving, with responsibilities spanning documentation, rate negotiation, tracking, and reporting on import activities.

Qualifications

• 2+ years of experience in Air Import operations.
• Strong knowledge of customs regulations and international trade compliance.
• Excellent communication, organizational, and negotiation skills.
• Ability to work in a fast-paced environment and meet deadlines.

Responsibilities

• Manage end-to-end air import operations from origin to delivery.
• Track and trace air import shipments with airlines and freight forwarders.
• Prepare and review air waybills, bills of lading, invoices, and packing lists for customs compliance.
• Coordinate carrier bookings and negotiate rates to optimize cost and service.
• Communicate with overseas agents, airlines, customs brokers, and service providers to ensure smooth shipment flow.
• Confirm shipment weights, volumes, and charges.
• Monitor inventory levels to ensure timely receipt and delivery.

Skills

Air import operations

Negotiation skills

Communication

Organizational skills

Attention to detail

Import documentation software

Fast-paced work style

Tools

Import documentation software

Job description

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Air Import Coordinator

Full Time Irving, TX, US

3 days ago Requisition ID: 1493

Salary Range: $30.00 To $35.00 Hourly

At Scan Global Logistics every person has an opportunity to unlock potential. We are a full-service global logistics provider present on all continents. By bringing a human approach to everyone, everywhere, we make the world a little less complicated. At the core of our DNA is a 'can-do-attitude' and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air, or any other modes of transportation.

Our culture is based on our four virtues: respect, integrity, entrepreneurship, and fun.

This is a direct hire, full time, on-site position based in Irving, TX.

Position Overview:

As an Air Import Coordinator, you will be responsible for overseeing the importation of goods via air freight, ensuring compliance with customs regulations, and coordinating the timely and efficient delivery of goods to their final destinations. You will work closely with customs authorities, freight forwarders, and other relevant parties to ensure the smooth flow of imported goods.

Job Responsibilities:

• Manage end-to-end air import operations, ensuring timely and efficient cargo movement from origin to delivery.
• Track and trace air import shipments, coordinating with airlines, origin agents, freight forwarders, truckers, and other logistics partners.
• Prepare, verify, and review all necessary import documentation including air waybills, bills of lading, commercial invoices, and packing lists to ensure accuracy and customs compliance.
• Coordinate carrier bookings and negotiate competitive rates with airlines, truckers, and vendors to optimize cost and service.
• Maintain continuous communication with overseas agents, airline representatives, customs brokers, and local/regional service providers to resolve issues and ensure smooth shipment flow.
• Confirm shipment weights, volumes, and charges.
• Calculate rates and convert pricing as required.
• Ensure shipments comply with customs regulations, tariff classifications, and applicable trade laws.
• Manage customs clearance including document filing, duty/tax payments, and inspections.
• Monitor and manage inventory levels to ensure timely receipt and delivery of imported goods.
• Provide excellent customer service by addressing inquiries and concerns from clients and internal stakeholders regarding import shipments.
• Support internal reportingby preparing, and presenting regular reports on import activities, including shipment status, delays, and cost analysis.
• Follow SOPs and ensure compliance with tariffs, regulatory requirements, and company best practices.
• Identify opportunities to improve process flow, operational efficiency, and productivity within the import department.
• Escalation of problems to management when necessary.
• Perform other duties as assigned by the Department Manager.

Qualifications/Education:

• 2+ years of experience in Air Import operations
• Clear understanding of quoting, margin, market value and carrier costs
• Experience in Freight Forwarding & Air Import operations processes and procedures
• Strong knowledge of customs regulations and international trade compliance.
• Excellent communication, organizational, and negotiation skills.
• Attention to detail and organizational abilities.
• Proficiency in relevant software and tools for import documentation and tracking.
• Ability to work in a fast-paced environment and meet deadlines.

Physical Requirement:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Work authorization/security clearance requirements:

• Must be eligible to work in the United States